Clerical Officer

Job Summary

Temporary for 1 year.

We may conduct our interviews in person or using Microsoft Teams for video calling. All you need is a device with a camera and access to the internet. We will provide guidance and instructions on how to use this method if your interview is being held virtually.

We are a disability confident leader and we support reasonable adjustments throughout the recruitment process - for more information click important-information-for-applicants (north-ayrshire.gov.uk)

This role is based within the Equipment Store for Care at Home Services, delivering a high quality, customer focused service. The post holder will respond to enquiries from colleagues, service users, their families and a range of internal and external professionals, using appropriate and effective communication in person and on the telephone. Key Responsibilities • Administrative duties – Enter, retrieve and maintain information across a range of computerised and manual systems while ensuring confidentiality and sensitivity. • Appointment booking – Schedule appointments by telephone for technicians • Stock Control – Order supplies and support stock management processes • Regular Minute Taking • Invoicing Processing – Process invoices in line with North Ayrshire Council’s financial procedures. • Policy Compliance – Ensure full adherence to all north Ayrshire Council policies and procedures. Additional Information • The position is office based only. Monday – Friday within the equipment store.

For more details see the attached Role Profile below.

Before you apply, find out a little bit about us and why we are a Great Place to Work.

Staff Values & Behaviours

North Ayrshire Council uses behavioural based approach throughout the recruitment process. Our staff values of Focus, Passion & Inspiration will be explored for this vacancy.

Further information on our Staff Values and how to complete behaviour based application form questions is available on the Staff values and behaviours (north-ayrshire.gov.uk).

Additional Information

References

For your information if this post requires references you will be notified of further details if you are successful in gaining an interview. Not providing relevant references when requested may delay the outcome of the interview process.

Level 1 Disclosure

Preferred candidates will be required to undergo a Level 1 Disclosure check, prior to a formal offer of employment being made by North Ayrshire Council. Please note: Successful candidates will be expected to meet the cost of the Level 1 Disclosure Check of £25 which will be deducted from your salary following the commencement of employment. For further information on the Disclosure Scheme please visit Disclosure Scotland - mygov.scot. For further details on North Ayrshire Council’s policy please visit Pre-employment checks (north-ayrshire.gov.uk).

Our Workstyles

As an employer of choice, North Ayrshire Council has identified four different Workstyles. Each post in the council has been allocated one of these styles:

Agile – 100% of time spent working agile (flexibly) and interacting with others. Able to work at home, office or multiple locations. May be required to attend office on set days/rota basis as the role requires.

This post has been allocated the workstyle: Agile

More information on our workstyles can be found in our HR Guide - Workstyles (north-ayrshire.gov.uk). If you have any questions on the allocated Workstyle for this post, please ask at interview.