Governance Support Officer, 2 High Street, Perth - Internal

Main Purpose of the Role

Working within Perth & Kinross Council is more than a job, it's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We currently have the following opportunity:

Governance Support Officer - PKC13280
£27,836 - £30,295
2 High Street, Perth

Please note: Only existing employees of Perth & Kinross Council may apply.

This is an opportunity for a highly motivated and enthusiastic individual to join Legal and Governance as a Governance Support Officer.

This unique role will provide support to Democratic Services, the Records and Information Team and the Information Rights Team.  All three teams benefit from hybrid working, with office days based in the Council’s offices at 2 High Street.  

Democratic Services

The main duties in the Democratic Services team will include:

• Support the running of hybrid Committee meetings through Microsoft Teams.
• Use the committee management software CMIS to build committee agendas and update committee information.
• Provide administrative support to the Council's clerking role, including drafting minutes and letters.
• Provide support and assistance to elected members, including the operation of IT equipment and use of software.
• Support to the Council's decision-making structures and systems.
• Other general administrative and clerical duties associated with the operation of the service.

Records and Information Team

The main duties in the Records and Information Team will include:

• Assist in the day-to-day management of the Electronic Document Management System (EDMS) under the guidance of the Records and Information Officer.
• Respond to new requests for site additions or changes in EDMS.
• Ensure proper documentation and communication of implemented changes.

Information Rights Team

The main duties in the Information Rights Team will include:

• Administration of all areas relating to requests for information made under freedom of information and data protection legislation.  This could also include helping to develop reports to monitor the Council's performance in complying with requests.

Skills & Experience Required

You will have:

• Knowledge of administrative procedures.
• Awareness of relative legislation.
• Ability to learn how to use specialist management software.
• Ability to work with people at all levels and maintain constructive working relationships/diplomacy in a politically sensitive environment.
• Strong communication and interpersonal skills.
• Excellent organisational skills.
• Ability to maintain confidentiality.
• Ability to manage workload on a daily basis.
• A high level of accuracy and attention to detail. 

 

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about Perth & Kinross Council and you could soon be joining our team!

Here's what we can offer you:

• A generous annual leave package
• 6 days public holiday and an additional discretionary day
• Eligibility to join our pension scheme
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
• Flexi time
• Access to a range of benefits

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

Next Steps

We would love to hear from you and would encourage you to get in touch with Kirsten Molley, Senior Democratic Governance Officer at kjmolley@pkc.gov.uk to find out more.

Click “APPLY NOW”

External candidates are required to provide contact details for 2 referees, including email addresses.  One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on (01738) 475555 or recruitment@pkc.gov.uk to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland check.

If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.