SLA10494 - Clerical Assistant

Job Description

South Lanarkshire Council is an ambitious, high performing organisation with a clear vision and programme of action which is designed to improve the lives and prospects of everyone in South Lanarkshire. 

The aim of Social Work Resources is to promote social welfare and provide effective care and support to meet the needs of vulnerable people in South Lanarkshire.

In partnership with community planning partners, voluntary and independent provider organisations, we offer a range of services designed to enable, support, improve and protect the health and social care of people using our services.

Permanent Posts

1x 35 hours (Monday – Friday) – Hamilton Local Office

1x 35 hours (Monday – Friday) – Lanark Family Support Hub

1x 17.5 hours (Monday, Tuesday, Alternate Wednesday) – Cambuslang Family Support Hub

Requirements

We have various exciting clerical opportunities to join our Health and Social Care Partnership administration team.  

As a Clerical Assistant you will undertake a wide variety of admin duties including data inputting to our Social Work Information System (SWiS), providing a word processing service, minute taking, arranging meetings using the outlook facility, maintaining spreadsheets, answering and fielding phone calls, using Multi Functional Devices, scanning and indexing documents and other general admin tasks to support our colleagues who provide a frontline service to the community.

We welcome applications from people who have an excellent knowledge of IT packages.  Ideally you will have experience of working in an office, however this will not be essential as you will be given full training.

Working for us we can offer you:

• Excellent Salary
• Enrolment in the award-winning local government pension scheme
• Up to 33 days annual leave, dependent on your length of service
• Public holiday entitlement (10 days pro rata)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave, bank/buy leave
• Employee Discounts – including discounts at the cinema
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)
• Working a blended model between home and office
• Career development/progression
• Eligibility to apply for Blue Light Discount Card

All applicants who meet the initial criteria will be invited along to an interview.

 

 

 

Responsibilities

You would be part of a successful, well established administration service working in a fast-paced environment and as a Clerical Assistant you would undertake a wide variety of admin duties including data inputting to our Social Work Information System (SWiS), providing a word processing service, minute taking, arranging meetings using the outlook facility, maintaining spreadsheets, answering and fielding phone calls, using Multi Functional Devices, scanning and indexing documents and other general admin tasks to support operational staff.

Do you have excellent communication skills?

Are your IT and keyboards skills of a high standard?

Are you a good team player who can also work on your own initiative?

Are you ready to be part of our vision which is to work together to improve health and well-being in the community – with the community.

Fantastic, you are absolutely what we are looking for.  So why are you hesitating?  Apply now and get ready to grab an opportunity that does not come along every day.  

All applicants who meet the initial criteria will be invited along to an interview.

Duties include:

• Provide clerical support to staff within the office ensuring a high level of security and confidentiality within the office to contribute to the effectiveness of the social work service.
• Process correspondence and other documentation in order communicate and present information in a clear and concise manner.
• Process and maintain sensitive client information in line with Resource and Council Policies and Procedures.
• Undertake specialist clerical activities including taking of sensitive, confidential and accurate minutes in relation to Child Protection and other sensitive meeting and reviews.
• Record and maintain personnel records relating to sickness and other absence and provide statistical returns.
• Use various information technologies including word processing packages, spreadsheets and databases to produce documentation and information which supports efficient and effective service delivery.

The Individual

Please note this post is a re-advertisement, previous applicants need not re-apply.

Recruitment Checks

As part of our approach to good practice and safer recruitment we carry out a number of pre-employment checks for example, Identity, Asylum and Immigration and employment history.

 

Please apply online.

All correspondence will be via your email address registered with myjobscotland.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council are Equal Opportunities employer and encourage applications from all members of the community.   As a user of the disability confident scheme, we guarantee to interview all disabled applicants who meet the minimum behaviour requirements for the position.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant.  Veterans are guaranteed an interview who meet the minimum requirements for the position.