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  • Ref no: RGU03149
  • Published: 13/3/2020
  • Closes: 29/3/2020
  • Location: RGU Garthdee, AB10 7GJ
  • Salary: £21,814.00 - £24,461.00 per year
  • Contract Type: Permanent
  • Position Type: Full Time & Part Time
  • Hours: 37 hours per week

Applications for this job cannot be made online. Please refer to the advert for further information.

Job Summary

You will provide support to the Accounting Services Team Leader in the provision of purchase ledger, non student debtor ledger, payments and general accounting work towards providing an effective financial service to the University.

You should have Standard Grades (or equivalent) including English & Mathematics as well as knowledge and experience of all sales and purchase ledger matters including a practical working knowledge of VAT.

There are 2 posts available, one full time post (37 hours per week, 1 FTE) and one part time post (25.5 hours per week, (0.69 FTE). Working hours for the part time post will be agreed but you would be expected to work a minimum of 6 hours on Tuesdays and 6 hours on Wednesdays.

Salary on first appointment is normally to the bottom of the scale, although in exceptional circumstances an appointment further up the scale may be considered.

Closing Date: 29 March 2020

Job Description

RESPONSIBLE TO: Accounting Services Team Leader

RESPONSIBLE FOR: No supervisory responsibility

PURPOSE OF POST: Provide support to the Accounting Services Team Leader in the provision of purchase ledger, non student debtor ledger, payments and general accounting work towards providing an effective financial service to the University.

PRINCIPLE DUTIES:
Provide advice to Schools and Departments on correct procedures for charging goods and services to customers.

Provide advice to Schools and Departments on procedures for ordering goods and services together with invoice and payment voucher checking, authorising and processing.

Prepare and issue sales invoices and credit notes for all goods and services to customers other than students. This is to include proper nominal ledger and VAT coding. All issues to be logged.

Receive, check, and enter supplier invoices, credit notes, expenses and other valid and approved claims in accordance with University policy and finance policy.

Process sales ledger bank refunds paying regard to current money laundering regulations.

Pay authorised invoices and claims in accordance with University and finance policy.

Maintain supplier and non student debtor records including bank payment details.

Assist with the reconciliation of the University's sales, purchase ledger accounts and bank accounts when required.

Process of journal entries, hospitality requests and other internal transfer documents.

Process sales ledger bank refunds.

Apply effective credit control procedures including recording, monitoring, and sending debtor letters with the ultimate referral to our debt collection agents.

Preparation of tax and other returns in relation to suppliers and staff including P11Ds.

Prepare monthly report for management reporting purposes on all sales ledger debt.

Provide general services relating to non student sales ledger.

Maintain the system of hospitality recharges on a monthly basis.

Carry out other duties as may be required.

Person Specification

ESSENTIAL REQUIREMENTS

Qualifications and Professional Membership
Standard Grade or equivalent including English and Mathematics.

Knowledge
General knowledge of all sales and purchase ledger matters including a practical working knowledge of VAT.
Understanding of basic accounting principles in relation to account reconciliation and posting of general ledger journals
Good working knowledge of Microsoft Excel.

Experience
Practical experience of all aspects relating to sales and purchase ledger systems.

DESIRABLE REQUIREMENTS

Qualifications and Professional Membership
HND Higher level education or diploma in a finance related subject.

Knowledge
Practical knowledge of general finance accounting relating to control account reconciliation.

Experience
Experience in credit control and debt recovery procedures.
Working with a variety of financial procedures in a medium sized to larger office environment.

Behaviours

Behaviour 1: Communication - Ability to receive, understand and convey both straightforward information, and information requiring careful explanation, in a clear and accurate manner

Behaviour 2: Team Work and Motivation - Experience of being supportive and encouraging to others, with a flexible approach to delivering team results. Actively contribute to team morale

Behaviour 3: Service Delivery - Experience of giving customers a positive and satisfactory service, by providing accurate and up to date knowledge of services available in own and related areas of work

Behaviour 4: Analysis and Research - Experience of identifying and using a range of sources to produces reports that combine different types of data

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