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Ref no:
RGU Garthdee, AB10 7GJ
£30,942 - £33,797 per year
Contract Type:
Position Type:
Full Time
37 hours per week

This position has expired.

Job Summary

We are looking for a Contracts Officer to join the Contracts Team at Robert Gordon University. Reporting to the Contracts Manager, the Contracts Officer will play a key role in the administration, reviewing, drafting and negotiation of a range of contracts from across the university, in areas such as research, consultancy, teaching and partnerships (both international and domestic).

This is an excellent opportunity for someone with a legal or in-house contractual background to further enhance their legal/contract skills. You will be self-motivated and highly organised, an excellent communicator, be able to work collaboratively and have a good attention for detail.

Salary on first appointment is normally to the bottom of the scale, although in exceptional circumstances an appointment further up the scale may be considered.

For further information about this position please contact Siobhan Cowan at

Closing Date: 01 August 2021

Job Description

RESPONSIBLE TO: Contracts Manager

RESPONSIBLE FOR: No direct reports

PURPOSE OF POST:  Play a key role in the administration, reviewing, drafting and negotiation of a range of contracts from across the university, in areas such as research, consultancy, teaching and partnerships (both international and domestic).


  • Review, draft and negotiate a range of research and commercial project contracts including agreements relating to graduate apprenticeships; industry sponsored research collaboration; charitable funding, research consortium agreements; academic collaboration agreements; non-disclosure agreements, consultancy and service agreements; and material transfer agreements
  • Provide clear, pragmatic advice to  internal colleagues regarding the implications of contractual terms using a comprehensive working knowledge of contract issues, such as confidentiality, publication requirements, intellectual property, VAT and other related issues
  • Ensure that contractual terms are clear and appropriate, and that institutional risk is identified and appropriately assessed within each contract, whilst meeting the University’s approved contractual position
  • Interact with external clients, at a range of different levels, to communicate clearly and concisely the points of negotiation
  • Liaise with the Contracts Manager/University Solicitor on contractual issues relating to a wide range of research and commercial contracts
  • Work with colleagues to ensure effective contract management/compliance with university obligations through contracts handover and follow-up processes
  • Build, develop and maintain effective working relationships with all levels of staff across the Department and University including academic schools, finance functions, HR, and the central legal office, as well as contracts counterparts and research and administration staff of other academic institutions
  • Manage and prioritise a varied work-load from multiple clients to achieve required commercial deadlines and deliver in a time pressured environment
  • Analyse complex legal, business and regulatory issues, as well as funder requirements and to communicate and disseminate this to a range of different audiences

Person Specification


Qualifications and Professional Memberships

  • Legal Degree.

Knowledge and skills

  • Excellent track record in drafting and negotiating contracts underpinned with a sound working knowledge of intellectual property rights, ideally within the academic research sector
  • Excellent initiative, negotiation, persuasion and problem-solving skills and the ability to develop and implement solutions


  • Relevant in-house legal/contracts experience
  • Developed IT skills with considerable experience and proficiency in using Microsoft Office and other software packages and contracts systems


Qualifications and Professional Memberships

  • Other additional legal or paralegal qualification.

Knowledge and skills

Knowledge of Lambert/Brunswick or similar style contracts.

A good understanding of the legal frameworks which support collaborative R&D projects and the HEI sector.


Experience of working at the academic/industry interface.


Behaviour 1: Communication - Ability to receive, understand and convey information requiring careful explanation and information of a complex or conceptual nature, in a clear and accurate manner

Behaviour 2: Service Delivery - Experience of exploring and adapting a service to meet customers’ expectations and also identifying ways of improving standards 

Behaviour 3: Decision Making - Experience of using own judgement to make decisions, making collaborative decisions with others to reach conclusions and providing advice or information that will influence the decisions of others

Behaviour 4: Analysis and Research - Experience of identifying or designing data gathering and analytical methods appropriate for each investigation, and producing reports that identify key issues and findings

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