Part Time Purchase Ledger Assistant

28 hours per week (Monday to Friday)

The ability to work on own initiative, priorities and have confidence in communicating across all levels, as well as flexible working attitude is essential. Previous experience in a similar environment and of Sage 200 would be desirable.

JOB PURPOSE:

To assist the Finance Manager in providing an effective, efficient and comprehensive finance support function.

DUTIES AND RESPONSIBILITIES:

Operational Duties

Key Tasks

· Processing orders and invoices for authorisation for head office

· Collating, checking and reviewing purchases invoices received from centres, to ensure they adhere to the company’s financial regulations and procedures

· Inputting all purchase ledger invoices into sage 200

· Monthly reconciliation of supplier statements, including following up any outstanding items with suppliers and centres as appropriate

· Set up new supplier accounts and maintain existing account details within the purchase ledger

· Handling queries from suppliers and centres

· Scanning and filing purchase ledger invoices

· Monitor and Maintain purchase order systems

· Monitor and Maintain accounts e-mail

· Assisting where required with preparation of supplier payment run

· Issuing remittance advices

· Quarterly audit of systems to ensure scanning is complete, supplier account details are up to date, etc.

Other Tasks

· Preparation and reconciliation of Head Office banking

· Input of Company Income Returns

· Monitor and analyse Company Mobile Phone use

· Assist with reviews on Supplier spend for procurement procedures and/or centre or managers requests. Any other duties as may be required

Health and safety

Key Tasks

· To comply with the requirements of the Health & Safety at Work Act 1974 and all supplementary legislation

Training

Key Tasks

· To attend and deliver any relevant training as required

General

Key Tasks

· To carry out other reasonable duties as may be required

· Maintain confidentiality and observe data protection guidelines

· To undertake other related duties as may be required by the Company