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Ref no:
Marischal College, Broad Street, Aberdeen, AB10 1AB
£22,242 - £23,589 per year
Contract Type:
Position Type:
Full Time
37 hours per week

Job Purpose:

Before applying for this job, it is important that you read the Applicant Guidance by clicking on this link and the Job Profile attached. These explain the job role and the type of person we're looking for.  

Location: Marischal College, Broad Street, Aberdeen

Duration: Permanent, Full Time

job purpose/about the role

Specific duties include:
•Provide administrative and technical application processing contributing to
the delivery of an effective service.
•Scanning of large and complex plans
•Supporting the Digitalisation of the Deed Store
•Collection and scanning of Deeds, Plans etc from the Deed Store
•Liaise with colleagues, the general public, external contractors and Members of the Council to respond to queries
where appropriate.
•Ensure that all records are accurately maintained through the document management and financial recording
•Provide a corporate mail recording process across legal services.
•Provide a first-class reception service for any customer interactions.
•To generally carry out such work as may be allocated by the Team Leader, Solicitors and Paralegals from time to

To adhere to the Council’s commitment to health and safety, equal opportunities and compliance with all relevant
legislation and policies

The post holder needs to hold as a minimum:

Non Applicable

The postholder is able to demonstrate:

 Relevant advanced administrative experience working within an office or reception
 Good written and verbal communication skills and experience of dealing with
customers, including effective handling of conflict.
 Experience of collaboration with peers and stakeholders to achieve service
 Proven organisational skills and accuracy in data entry, processing and electronic
record keeping and reporting.
 Experience of using a variety of systems and programmes and willingness to
embrace new technology and adopt service improvements

About Us

Please see Job Profile for further details.

Aberdeen City Council is an equal opportunities employer and we are committed to equality, diversity and inclusion.

Flexible Working

We are happy to talk flexible working and offer flexible working for most roles in the organisation meaning that many of our employees enjoy the freedom of choosing a working pattern that suits them as much as it suits the organisation.

Disability Confident

We are a Disability Confident Employer.  If you consider yourself to have a disability and think you may require a reasonable adjustment to be made for this part of the selection process, or would like further information in relation to reasonable adjustments, please contact

Armed Forces

We are a forces-friendly employer, have signed the Armed Forces Covenant and are a silver award recipient in the Defence Employer Recognition Scheme.  We have a specific email address for those in the forces, those who have left the forces, as well as their partners / spouses / families:  We are able to answer questions about jobs and our application / selection process, as well as about our employee support provisions.

Guaranteed Interview Scheme

We have a number of guaranteed interview schemes available to applicants who meet the minimum criteria for our roles and who:

  • have a disability
  • are care-experienced and aged 16-29
  • are aged 16-24 and live in Aberdeen City or have been to an Aberdeen City Council school and are applying for a Modern Apprenticeship (except Trades apprenticeships)
  • have done a Foundation Apprenticeship with Aberdeen City Council and are applying for any apprenticeships relevant to the area in which they did their Foundation Apprenticeship
  • are New Scots aged 16-24 and are applying for any apprenticeships

Further information can be found at