Ref no:: 13801_1773822826
Published:: 18/03/2026
Closes:: 01/04/2026

Location:: 253 High St, Edinburgh, EH1 1YJ
Salary:: £46,023 - £54,476 per year
Contract Type:: Permanent
Position Type:: Full Time
Hours:: 36 hours per week

Senior Records & Archives Officer
City Chambers

Salary: £46,023 - £54,476
Hours: 36 per week, 52 weeks

This post will lead and coordinate the effective delivery of the Council's archives and records management function, supporting the continuous development and implementation of a consistent, robust, Council-wide multidisciplinary information governance framework of policies, procedures, training and guidance.

Through this framework, as well as via project work and bespoke advice and support, they will help ensure that the Council meets its statutory obligations under public records legislation, including associated codes of practice and professional record-keeping standards.

You won't do this alone, being the senior officer in a 10+ strong Records & Archives Team. You will support colleagues with expert advice, triage issues, and deputise for the Council's Information Asset Manager.

You will serve as the senior lead for the Council's Records & Archives Team, responsible for developing and implementing comprehensive policies, processes, and standards, working with a wider team to ensure compliance with Scotland's public records legislation.

You will manage archival collections and public access, including a preservation program and disaster preparedness, and oversee the Council's statutory Records Management Plan and its records retention schedules.

On a day-to-day basis, your key responsibilities will include:

overseeing the Edinburgh City Archives public access service, including search room and volunteer management, and triaging enquiries
providing expert guidance, support, and training across the Council on records management issues and topics
initiating and leading outreach efforts to connect stakeholders, partners, and the wider community with the historic records in the City Archives through events, digital engagement, and tailored communications
conducting or contributing to information governance audits and assessments

The postholder will deputise for the Information Asset Manager, manage work placements and volunteers, and support the Council's response to statutory inquiries. They will also prepare, with guidance from the Information Asset Manager, reports for senior leadership and committees and represent the Council at regional and national forums on archives and records management matters.

We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.

Find out more about our commitment to equalities https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4

As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We're interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be an assessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours - The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

To find out more about the essential and desirable requirements for the role click apply.

View Senior Records & Archives Officer job description

City of Edinburgh Council

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