Clerical Assistant / First Aider, The Nicolson Institute

ADVERT:

Clerical Assistant / First Aider, The Nicolson Institute
11.75 hours per week, term-time, permanent post
£8,083 - £8,160 per annum, inclusive of £801 Distant Islands Allowance per annum

A Clerical Assistant/First Aider is sought to provide clerical, administrative, typing and general office support to the school under the direction of the Business Manager and to provide first aid and welfare support to pupils and staff within the school, in accordance with school procedures.

Duties will include: operating Microsoft Office and other school systems as necessary to support the work of the school; handling incoming and outgoing mail, including electronic mail, and respond to routine enquiries appropriately; providing reception and telephone cover, dealing with pupils, staff, parents/carers, visitors and external contacts in a courteous and appropriate manner; and providing first aid support to sick or injured pupils and staff, liaising with parents/carers, emergency contacts, senior staff and emergency services as appropriate.

Applicants must have good working knowledge of Microsoft Office, including Word and Excel along with the ability to use Microsoft Office and other school/office systems to input, maintain and extract information accurately. You must have the ability to follow established clerical, first aid and school procedures to produce accurate work and appropriate records. Experience of working in an office environment, involving the use of computers and routine systems and experience of dealing appropriately with young people, parents/carers, staff or members of the public is essential for this post.

You must hold a current First Aid Certificate or must be willing and have the ability to undertake first aid training immediately on appointment and maintain certification as required.

The working days for this post will be Monday & Tuesday.

This post is subject to membership of the Protecting Vulnerable Groups (PVG) Scheme as a legal requirement of a regulated role with Children (Protecting Vulnerable Groups (PVG) scheme - mygov.scot).

Interviews will be conducted in person, providing candidates with the chance to personally meet the team and experience our work environment.

Please note that the Comhairle operates security measures to protect its information and systems. Employees are required to comply with information security policies and may be required to use Multi-Factor Authentication (MFA) or other approved authentication methods when accessing Comhairle systems.

Closing Date: Monday 9 November 2026

Salary for the above post is inclusive of Distant Islands Allowance. Appointment to the post will be on the first point of the grade.

Please note that sponsorship is not available, or being offered, in connection to this post.

PRIOR TO APPLYING:

It is vital that you download and read all of the attached documents to this advert before completing an application form. 

Guidance Notes for Applicants will explain our recruitment process and how to complete key information on your application so that you have the best chance of showcasing your skills and experience.

Job Description and Person Specification must be read in order to complete the ‘Experience’ part of the application.  You should refer to the person specification and detail where you meet each of the criteria and provide relevant examples of this in your application.

Download and save the job description, person specification and any additional documents from the vacancy job advert as you will be unable to access these once the vacancy has closed.

Use of Artificial Intelligence (AI) tools, such as Copilot and ChatGPT, may be used to support your application preparation, for example by generating ideas or checking spelling and grammar.  However, all application responses must be your own work and accurately reflect your knowledge, skills and abilities, experience, qualifications, and achievements.

Applications that appear to rely heavily on AI-generated content may not be progressed.  By submitting an application, you confirm that the information provided is authentic and based on your own experience.

 Application Updates:
Please ensure your email address is entered correctly, as all correspondence regarding your application will be sent by email.  We also recommend checking your inbox, junk folder, and your MyJobScotland account regularly for updates.