Admin Assistant - (Fixed-Term)

Job Description

Glasgow Life is looking for an Admin Assistant to join us on a 35 hours, fixed term contract for a period up to 3 years until October 2027

More about the People’s Palace and our Museum team
As an Admin Assistant you’ll be joining our Glasgow Life Museums team working on this exciting transformational project of the Peoples Palace and Winter Gardens.

The project will develop and create a community-led museum to become of one of the world’s most socially engaged and internationally significant local museums. With Glasgow’s social history at its heart, we will reintegrate the glasshouse and museum, to create a dynamic museum offer with new flexible space and facilities that meet audience needs. The building will be restored, will be more environmentally sustainable and help put the east end of Glasgow more on the tourist map.

Our museums are committed to making sure people experience our world-class collections and have the chance to engage with our rich heritage. The cultural programmes we provide bring value to people’s lives. Read more on our website. https://www.glasgowlife.org.uk/museums

The role
As an Admin Assistant you’ll be an integral part of the team by supporting the Senior Admin Officer and the Project Team in various administrative tasks. These will include planning and organising own work and co-ordinate/supervise work within the team; carry out commitment accounting and processing of invoices; inputting data to systems accurately and timeously, and initiating action where appropriate; responding to enquiries, clarifying issues and providing an informed response in the most efficient and effective manner; liaising with internal and external customers, partners, consultants & contractors, establishing effective working relationships; coordinating & setting up project meetings.

The candidate
If you’re interested in joining us as an Admin Assistant you’ll need:
• Trained in the use of Microsoft Packages
• Good communication, literacy, and numeracy skills
• Previous clerical experience
• Deliver excellent customer service
• Work to tight deadlines

You can read the full person specification for this role under the ‘Job Attachments’ section.
Our city-wide contracts mean you will be flexible to work in any of our locations. e.g. This post is city wide however -Your primary location will be Albion Sr however you will also be expected to work at other Glasgow Museum venues on occasion.

Some of our roles are piloting hybrid working, with teams working between the office and home. Your line manager will agree this with you. This balance enables you to continue much-needed collaborative working.

This role is working Mon-Fri 9am-5pm

We believe in the transformational power of the programmes and events we provide for the people and visitors of Glasgow. If you would like to be a part of what we do, we’d love to hear from you.

Important Dates: Closing date 21 July 2024 and interviews are provisionally scheduled for w/c 29 July 2024

Benefits at Glasgow Life
• A holiday allowance of 30 days plus 6.5 public holidays (for full-time roles). This will rise to 35 days after 5 years
• Membership of the Local Government Pension Scheme – which pays 19.3% in employer contributions
• Discounted Glasgow Club membership and money off in our museum shops and online store
• Option to buy extra annual leave
• Cycle-to-work scheme
• Flexible retirement
• Family-friendly policies

Only existing employees of Glasgow Life can apply for this vacancy.

 

About Glasgow Life
Glasgow Life is the charity which inspires people to lead richer, more active lives through culture and sport. Simply put, we believe that everyone deserves a great Glasgow life. We do this by delivering innovative cultural and sporting programmes and events which improve the mental, physical, and economic well-being of Glasgow. Glasgow Life also creates unforgettable experiences for tourists, strengthening the city’s visitor economy. We help put on world-class events, conferences and festivals which enhance Glasgow’s international reputation.

Diversity matters at Glasgow Life
We're determined to reflect the extraordinary diversity of Glasgow in our workforce. Glasgow Life is on a journey to develop a workplace that reflects the communities we serve. Where everyone feels empowered to bring their full, authentic selves to work. We're a Disability Confident and Carer Positive employer and invite candidates from all backgrounds to apply. Read more about our commitment to equality and diversity on our website. https://www.glasgowlife.org.uk/the-small-print/an-inclusive-employer

 

Application Packs

Alternative Application Packs can be requested in other formats for example, Large Print, Braille, Audio and other languages. To request an alternative Application Pack please phone 0141 287 1054.

Packs will be posted out to you within 3 working days of receiving your telephone request.

Please note the closing date of the job advert to ensure that you give yourself plenty of time to complete your application form and return it to us.

The Individual

For further information about working for us please refer to our website https://www.glasgowlife.org.uk/work-with-us