Admin Assistant (Permanent & Fixed Term)
- Location:
- Glasgow Museums Resource Centre 200 Woodhead Road Glasgow, G53 7NN
- Salary:
- £25,514.03 - £27,504.07 per year
- Contract Type:
- Permanent
- Position Type:
- Full Time
- Hours:
- 35 hours per week
Job Description
Glasgow Life is looking for 2 Admin Assistants to join us on a full-time permanent basis or a fixed term contract until June 2025. As Admin Assistant you will be joining our in-demand Business & Strategy Team. You will be part of a dedicated team which supports all areas of Glasgow Life providing Admin support. We operate Admin Hubs to support the service areas. We have vacancies in our Museum Admin Hub and Corporate Services Admin Hub.
About Glasgow Life
Glasgow Life is the charity which inspires people to lead richer, more active lives through culture and sport. Simply put, we believe that everyone deserves a great Glasgow life. We do this by delivering innovative cultural and sporting programmes and events which improve the mental, physical, and economic well-being of Glasgow. Glasgow Life also creates unforgettable experiences for tourists, strengthening the city’s visitor economy. We help put on world-class events, conferences and festivals which enhance Glasgow’s international reputation. Glasgow is the first city to be named European Capital of Sport twice sport and was also the first place in the UK to be named a UNESCO City of Music.
The role
As an Admin Assistant you’ll be an integral part of the team by ensuring admin needs are met by supporting your service area, colleagues of GL and Internal/External partners. You will report to the Admin Officer and work alongside an established Admin team.
The candidate
If you’re interested in joining us as an Admin Assistant, you’ll be required to:
• Plan and organise own work and co-ordinate/supervise work within the team
• Carry out a range of administrative services to support Admin Officer
• Providing guidance and support, assisting staff to carry out their function effectively
• Inputting data to systems accurately and timeously, preparing reports, and initiating action where appropriate
• Responding to enquiries, clarifying issues and providing an informed response in the most efficient and effective manner
• Liaising with internal and external customers and partners establishing effective working relationships
You can read the full person specification for this role under the ‘Job Attachments’ section.
Both of these vacancies are working full time Monday to Friday 9am to 5pm.
Some of our roles are currently piloting hybrid working, with teams working between the office and home. Your line manager may be able to agree this with you if operationally possible. This balance enables you to continue much-needed collaborative working.
We believe in the transformational power of the programmes and events we provide for the people and visitors of Glasgow. If you would like to be a part of what we do, we’d love to hear from you.
Important Dates: Closing date 22 Sept 2024 and interviews are provisionally scheduled for 10/11 October 2024.
Benefits at Glasgow Life
• 30 days holiday allowance plus 6.5 public holidays (for full-time roles). After 5 years completed service, the entitlement will increase to 35 days from the next annual leave year
• Membership of the Local Government Pension Scheme
• Discounted Glasgow Club membership and money off in our museum shops and online store
• Option to buy extra annual leave
• Cycle-to-work scheme
• And much more!
Please note that Glasgow Life, as an ALEO to Glasgow City Council, is currently completing a Job Evaluation exercise and introducing a new pay and grading structure which may impact on current salaries quoted in job adverts, see https://www.glasgow.gov.uk/jobevaluation for more information.
For Fixed Term Roles - If offer is made to internal employee (Glasgow Life or Council Family), at the end of the temporary period, eligible employees, if agreed will have a right to return to a role at their substantive grade within the council family.
Diversity matters at Glasgow Life
We're determined to reflect the extraordinary diversity of Glasgow in our workforce. Glasgow Life is on a journey to develop a workplace that reflects the communities we serve. Where everyone feels empowered to bring their full, authentic selves to work. We're a Disability Confident and Carer Positive employer and invite candidates from all backgrounds to apply. Read more about our commitment to equality and diversity on our website. https://www.glasgowlife.org.uk/the-small-print/an-inclusive-employer
Application Packs
Alternative Application Packs can be requested in other formats for example, Large Print, Braille, Audio and other languages. To request an alternative Application Pack please phone 0141 287 1054.
Packs will be posted out to you within 3 working days of receiving your telephone request.
Please note the closing date of the job advert to ensure that you give yourself plenty of time to complete your application form and return it to us.
Further Information
For further information about working for us please refer to our website https://www.glasgowlife.org.uk/work-with-us