Clerical Assistant

Job Description

To provide an efficient and effective reception and clerical support service within the school.

 

Responsibilities

• To provide a general reception service to members of the public and visitors to the school.
• General clerical duties.
• Typing/word processing.
• Book keeping as required.
• Other duties.

 

The Individual

• Experience of working in a busy office environment using relevant technology and equipment e.g. photocopier, E-mail, Intra/Internet
• Significant clerical/administration/typing experience, including production of letter/report, filing, cash handling and dealing with the public
• Experience of using a range of computer packages including Microsoft Office, Excel, Access, Phoenix, Publisher, Seemis
• 4 SQA standard grades or equivalent (at level 3 or above, including English and Mathematics/Arithmetic*)
• Advanced keyboard qualification (RSA II in typing, audio typing, word processing)/ ECDL/Clait* (or equivalent working knowledge of Microsoft software packages)
• Ability to use initiative when required
• Flexible in approach and open to different ways of working
• Self-confidence and self-motivated
• Effective communication skills: oral and written
• Excellent interpersonal skills
• Ability to record information accurately
• Strong customer care skills and focus
• Ability to work on own and as part of a team
• Sound knowledge of software packages e.g. Microsoft Office
• Ability to demonstrate a high standard of numeracy and literacy
• Effective organisational skills/time management with the ability to respond to conflicting and competing demands
• Ability to prioritise workload, in accordance with objectives and targets
• Ability to relate well with all levels of staff
• Willingness to accept direction/delegation
• Appreciation, acceptance of and commitment to importance of confidentiality
• Ability to work in a shared office
• Flexibility to meet the needs and demands of the service.
• Ability to work in different offices dependent on the service

Closing Date: - 13 September 2024
Starting Salary: £23,732.15 (pro rata)
£12.59 per hour
34.5 hours per week - 47 week contract, ie term time working plus balance of days to be worked during school holiday periods

Applicants should note this post is made up of permanent and temporary hours:

31.5hpw - permanent
3hpw - temporary, reviewed annually

For further information contact: Forres Academy, tel 01309 672271, email admin.forresacad@moray-edunet.gov.uk