Primary School Administrator - Portgordon & Portknockie Primary Schools

Job Description

To ensure the effective administrative functioning within the school and to develop and implement administrative policies and procedures within the school.

Responsibilities

• Assist the Head Teacher and Senior Management Team in introducing, maintaining and reviewing administrative policies and procedures within the school.
• Provide appropriate financial information and administrative advice for the Head Teacher and the Senior Management Team within the school.
• Ensure the effective management and maintenance of the Seemis Management System within the school.
• Manage all general clerical and administrative functions within the school.
• Adopt procedures to ensure a safe working environment.
• Participate in the Council's Employee Review and Development Programme.

The Individual

• Experience in administrative and clerical work including financial management systems, composing letters/reports, record keeping, filing and dealing with the public
• Recognised typing / word processing qualification (eg typing RSA stages 11 or SCOTVEC Text Processing Certificates).
• Experience of Microsoft Office including software packages such as Excel, Access).
• High level of accuracy in work
• Ability to prioritise workload
• Ability to use initiative in day to day tasks
• Ability to participate as a team member
• Self confidence
• Self motivated
• Strong customer care skills and focus
• Effective organisational skills including time management
• Appreciation and acceptance of, and commitment to the importance of confidentiality
• Good knowledge of software packages – e.g. Microsoft Office / XP / Frontpage
• Ability to demonstrate a high standard of numeracy and literacy skills
• Flexibility and adaptability
• Willingness to accept direction/delegation
• Understanding of and ability to demonstrate key inter-personal skills, both on the telephone and face to face
• Approachability and willingness to help
• Discretion
• Flexibility to meet the needs and demands of the service

The successful candidate will start in post w/c 14 August 2023

Long term temporary appointment up to 23 months.

Closing Date: 02 June 2023
Starting Salary: £24,278 (pro rata)
£12.88 per hour
31.75 hours per week - (47 week contract, ie term time working plus balance of days to be worked during school holiday periods)

The hours of work are: 31.75 hours per week (over the 2 roles) for 47 weeks per year during the school term. As this is 2 posts within 2 separate schools there will be 2 fixed days in each school with the remaining day split between the 2 schools as follows:-

Monday	8.30am – 12.30pm Portgordon	1.00pm – 3.20pm Portgordon
Tuesday	8.30am – 12.30pm Portknockie	1.00pm – 3.20pm Portknockie
Wednesday	8.30am – 12.30pm Portgordon	1.15pm – 3.35pm Portknockie
Thursday	8.30am – 12.30pm Portknockie	1.00pm – 3.20pm Portknockie
Friday	8.30am – 12.30pm Portgordon	1.00pm – 3.20pm Portgordon

You will be expected to travel efficiently and effectively between the 2 schools and there is no transport allowance payable for commuting on the split day.

For further information contact:  Head Teacher, Portgordon & Portknockie Primary, 01542 831198 or 01542 840244