Primary School Administrator/Clerical Assistant

Job Description

To ensure the effective administrative functioning within the school and to develop and implement administrative policies and procedures within the school.

Responsibilities

• Assist the Head Teacher and Senior Management Team in introducing, maintaining and reviewing administrative policies and procedures within the school.
• Provide appropriate financial information and administrative advice for the Head Teacher and the Senior Management Team within the school.
• Ensure the effective management and maintenance of the Seemis Management System within the school.
• Manage all general clerical and administrative functions within the school.
• Adopt procedures to ensure a safe working environment.
• Participate in the Council's Employee Review and Development Programme.

The Individual

• Experience in administrative and clerical work including financial management systems, composing letters/reports, record keeping, filing and dealing with the public
• Recognised typing / word processing qualification (eg typing RSA stages 11 or SCOTVEC Text Processing Certificates).
• Experience of Microsoft Office including software packages such as Excel, Access).
• High level of accuracy in work
• Ability to prioritise workload
• Ability to use initiative in day to day tasks
• Ability to participate as a team member
• Self confidence
• Self motivated
• Strong customer care skills and focus
• Effective organisational skills including time management
• Appreciation and acceptance of, and commitment to the importance of confidentiality
• Good knowledge of software packages – e.g. Microsoft Office / XP / Frontpage
• Ability to demonstrate a high standard of numeracy and literacy skills
• Flexibility and adaptability
• Willingness to accept direction/delegation
• Understanding of and ability to demonstrate key inter-personal skills, both on the telephone and face to face
• Approachability and willingness to help
• Discretion
• Flexibility to meet the needs and demands of the service

The successful candidate will start in post w/c 14 August 2023.

Long term temporary appointment up to 23 months.

Closing Date: 02  June 2023
Starting Salary: £24,278 (pro rata)
£12.88 per hour
12 hours per week - 4 hours per day, Wednesday to Friday (47 week contract, ie term time working plus balance of days to be worked during school holiday periods)

Optional Additional Hours - Clerical Assistant
Starting Salary: £21,771 (pro rata)
£11.55 per hour
6 hours per week - 2 hours per day, Wednesday to Friday (Term time only)
Temporary until 30 November 2023

Preference is for one person to fulfil both of these roles. 

For further information contact:  Head Teacher, Dyke Primary, 01309 641275