Management Assistant, Rattray Community Connect
Published by Perth and Kinross Council- Location:
-
Community Connect@ Rattray, Rattray
- Salary:
- £27,010.00 - £28,455.00
- Contract type:
- Temporary
- Position type:
- Full Time
- Hours:
- 36 hours
- Categories:
Main Purpose of the Role
Working within Perth & Kinross Council is more than a job, it's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.
We currently have the following opportunity:
Management Assistant (Fixed Term until 31 March 2028) - PKC14428
£27,010 - £28,455
Rattray Community Connect
We are looking for an enthusiastic and highly organised Management Assistant to join our Finance & Business Support Team based at Rattray Community Connect, High Street, Rattray, Blairgowrie.
This varied and rewarding role provides vital administrative support to professional staff delivering services to children, young people and families across Perth and Kinross. Working within a busy multi-disciplinary environment, you will play an important part in helping teams to provide effective support to some of the most vulnerable members of our community.
This is an excellent opportunity to develop a broad range of administrative and business support skills. Your responsibilities will include coordinating room bookings, managing information across a variety of electronic systems, and making extensive use of Microsoft Office 365 applications.
You will also have the opportunity to gain experience in financial administration, including processing orders, managing payments and supporting financial procedures within the service.
Please note, we are currently unable to offer sponsorship for this post.
Skills & Experience Required
We are looking for an organised, proactive and adaptable individual who enjoys working in a busy team environment. You will have excellent communication skills, a positive approach to customer service and the ability to manage competing priorities effectively.
You will be confident working with digital systems and Microsoft Office 365 applications, with strong attention to detail and a commitment to maintaining accurate records.
As the role involves contact with children, young people and families, you will be approachable, professional and able to communicate sensitively with people from a range of backgrounds. You will also understand the importance of confidentiality and information security when handling sensitive information.
Key Responsibilities
- Providing a professional reception and customer service function, including responding to telephone and email enquiries and welcoming visitors.
- Managing room bookings and supporting the day-to-day administration of the building.
- Using Microsoft Office 365 applications, including Outlook, Word, Excel and Teams.
- Maintaining accurate records and updating information on a range of electronic systems (full training will be provided).
- Producing, formatting and quality-checking reports, correspondence and other documents.
- Supporting financial processes, including placing orders and handling petty cash transactions.
- Recording actions and key decisions from meetings, both in person and using Microsoft Teams recordings.
Flexibility is important, and you may be required to provide support at other office locations as service needs require.
You should have a good standard of education, including English and Mathematics at Standard Grade level or equivalent.
An administration or business support qualification would be advantageous, although relevant administrative experience will also be considered.
We are keen to support ongoing professional development and therefore welcome applicants who are committed to undertaking further training and learning opportunities.
Working at Perth & Kinross Council
Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about Perth & Kinross Council and you could soon be joining our team!
Here's what we can offer you:
- A generous annual leave package
- 6 days public holiday and an additional discretionary day
- Eligibility to join our pension scheme
- Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
- Flexi time
- Access to a range of benefits
We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.
All new employees have a four-month probationary period. Further details are available in the FAQs at “How to apply for a job or apprenticeship with us”.
Next Steps
We would love to hear from you and would encourage you to get in touch with Lorraine Kelly on 01738 783496 to find out more.
Click “APPLY NOW”
External candidates are required to provide contact details for 2 referees, including email addresses. One of these must be your current or most recent employer.
Internal applicants applying for secondment must obtain line manager approval through the secondment form available under My Forms – Secondment Request Form on MyView. Please note that secondment requests are considered on a case-by-case basis.
We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on (01738) 475555 or recruitment@pkc.gov.uk to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.
Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.
This post is subject to a Disclosure Scotland check.
If you have lived overseas for a period of 12 months or more (continuous or total) within the last 10 years, whilst over the age of 18, an Overseas Criminal Record Check will be required. You will be required to provide this check.
A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.
Location
Community Connect@ Rattray, Rattray
Perth and Kinross Council
About the Organisation
