Research Project Adminstrator (1.0FTE/open ended)

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Interviews for this role will take place on Wednesday 16 December 2026

Glasgow Caledonian – the largest and leading modern university in Scotland - is a vibrant, values-led university with campuses in the heart of Glasgow and London. We are a university where everyone belongs, and where students are encouraged to grow, contribute and make a positive difference.

We are a UK top 50 university according to the Times and Sunday Times Guide 2027 and Scotland's top ranked modern in the Daily Mail University Guide 2027.  

With a wide range of professionally accredited courses and links with over 300 industry partners, 90% of our graduates are in employment and/or further study within 15 months, outperforming the sector average - with 76% of graduates in highly skilled occupations (HESA 2026). We are Scotland’s leading provider of Graduate Apprenticeships.

We are one of Scotland’s leading universities for supporting learners from the country’s most underrepresented communities, and work closely with graduates and supporters to keep our global alumni community connected. Our modern campuses support 20,000 students from 105 countries, and we are ranked first in Scotland for sustainability in the most recent People and Planet league table (2025).  

Our research is addressing many of today’s biggest global challenges. We are unsurpassed by any other Scottish modern university for the level of research (72%) considered to be world leading or internationally excellent, and our health research is surpassed only by King’s College London for outstanding impact (REF2021).

Guided by our values – integrity, responsibility, creativity and confidence - we transform the lives of the people and communities we serve.

Research and Knowledge Exchange Services (RKES) is a friendly, collaborative team dedicated to helping researchers succeed. We work in partnership with researchers, academic schools and external organisations to support the development, funding, delivery and impact of research and knowledge exchange activities. Joining RKES means becoming part of a team that values partnership, continuous improvement and making a tangible difference through research.

We are looking for a Grade 5 Research Project Administrator to join us and provide high-quality support in our research funding team. This is a varied and rewarding role where you will work closely with academics, funders and external partners to support research projects throughout their lifecycle. You will help coordinate funding applications, maintain accurate records and management information, and contribute to ensuring projects are delivered effectively and in line with funder and University requirements. As a key member of the team, you will help provide a responsive, professional service that enables researchers to focus on delivering impactful research.

We are seeking someone who is organised, proactive and enjoys working with others to achieve shared goals. You will have experience of working on project administration or in a research support environment. You will have excellent organisational and time-management skills, with the ability to manage competing priorities and meet deadlines. Strong communication and interpersonal skills are essential, along with the ability to build positive relationships with a wide range of colleagues and stakeholders. You will be highly numerate and have a keen eye for detail, good problem-solving skills and confidence in using digital systems and Microsoft Office applications to support efficient and accurate working. Above all, you will be someone who takes pride in providing excellent support and contributing positively to a collaborative team environment.

Experience of supporting externally funded research projects, or funding applications would be advantageous. We will expect the successful candidate to build particular expertise in European research funding and so any previous experience in this would be beneficial. Knowledge of wider higher education research issues and research management processes would be useful, as would experience of working with financial information, project reporting or compliance requirements. An interest in research and innovation, together with a commitment to continuous learning and professional development, would help you thrive in this role.

Candidates wishing to have an informal discussion in advance of submitting an application can contact Dr Tony Weir, Head of Research Operations, RKES, antony.weir@gcu.ac.uk.

As the University for the Common Good, we are committed to embedding equality, diversity and inclusion, as well as our values in everything that we do.  As such, we welcome applications from all suitably qualified candidates who demonstrate the GCU Values.

Glasgow Caledonian University is committed to a fair and transparent recruitment process that is free from bias so that we can attract and retain a high performing workforce which makes a critical contribution to our success.

The University holds the prestigious Athena Swan Silver institution award, which recognises our significant record of activity and achievement in promoting gender equality across different disciplines.

The University holds the Race Equality Charter Bronze award, in recognition of our work to combat racism and support race equality.

As a Disability Confident 'Committed' employer, we are striving to ensure that our recruitment process is inclusive and accessible to disabled people. Although the Disability Confident 'Committed' level does not guarantee an interview for disabled applicants, we will make reasonable adjustments for disabled applicants during the recruitment process.

The University also holds the ‘Carer Positive Established’ employer award, which recognises our commitment to supporting staff with caring responsibilities.

Glasgow Caledonian University are committed signatories to the Armed Forces Covenant.

The University offers a range of benefits including opportunities for professional development, family friendly policies, cycle to work scheme and onsite childcare facilities.

Please note that the appointment will be made on the first point of the salary scale (unless by exception).