Portfolio, Reporting and Managing Information Lead

The Scottish Fire and Rescue Service would like to invite applications for the post of Portfolio Reporting and Managing Information Lead, based in SFRS HQ on a permanent basis. This is a full-time opportunity, working 35 hours per week.

This is a full time post however applications from individuals seeking to work on a part time, job share or flexible working basis would be considered. We are happy to talk flexible working and already offer this for a number of roles in the organisation, meaning that many of our employees enjoy the freedom of choosing a working pattern that suits them as much as it suits the organisation. The Portfolio Office team are hybrid working, with the main office base being our SFRS Headquarters in Cambuslang. The successful candidate will be able to enjoy a mix of working from home, base location or other SFRS location as required by their role and key activities.

ROLE OVERVIEW

Leading the development and implementation of portfolio reporting, management information and supporting systems, the post holder will proactively identify, quantify, and track the realisation of benefits, portfolio, programme and project progress reporting.

The postholder will be responsible for supporting business change by leading the development of processes, systems, tools, standards and ways of working across the full lifecycle of change including all programme, project and continuous improvement activities.

They will assist in the tracking and monitoring of benefits by ensuring that a “Best Value” approach to benefits measurement and realisation is used to provide assurance that the benefits identified can be achieved.

The postholder is responsible for centralising and co-ordinating the approach to portfolio reporting and insights as well as achieving benefits for SFRS across all projects, programmes and portfolios of change. This will involve developing a co-ordinated strategy for reporting that could be applied at all levels of change including continuous improvement activities. The postholder will also offer advice and guidance to project, programme managers and their teams on aspects of progress reporting and achieving maximum benefit value from the change that they are involved in.

The post holder will lead on the provision of expert advice on benefits management and work with project and programme teams around the delivery of business case benefits and outcomes for each project or programme of work. They will support quality of benefits planning and delivery with all aspects of benefits lifecycle assurance.

Reporting to the Change Centre of Excellence Manager, they will support the development of a clear vision and standards for reporting and MI, championing the use of best practice management standards, tools and processes.

The post holder will build strong networks both internally and externally and would require knowledge of developments within this specialist area in the external environment and liaise with other similar posts, particularly in the public-sector environment, to continue to develop opportunities for standardisation and improvement.

They will provide horizon scanning for best practice in their given field which will involve wider communities of practice and liaison with suppliers to understand changes in supporting technology that may be beneficial to SFRS.

 

Essential Criteria for this role would include a Project Practitioner Course e.g. PRINCE2, Agile or APM, experience of Benefits Management, ability to analyse complex data and provide insights and tailored recommendations and reporting outputs, strong stakeholder engagement and communication skills, ability to present information clearly to wide and diverse groups of stakeholders, demonstrable experience in similar role i.e. enterprise wide (including complex inter-dependent programmes consisting of multiple projects aligning benefits and reporting to a set of organisational outcomes

Desirable criteria for this role includes knowledge of business change lifecycles, working with, Agile and LEAN delivery methods, working with waterfall delivery methodology, broad understanding of Financial Management, experience of a “Best Value” approach to benefits management and realisation, experience of project delivery, risk identification, project planning and be able to give relevant advice on all aspects of the project benefits lifecycle from inception through to delivery and realisation.

Full details of the role and our recruitment process can be found in the attached information pack. 

Salary on appointment will normally be at the lower salary point, with progression subject to regular review - in line with the SFRS performance appraisal arrangements.  A higher salary placing will be considered in exceptional circumstances subject to experience demonstrated.

This post is also subject to the provision of the Rehabilitation of Offenders Act 1974 (Exclusions and Exemptions) Scotland Order 2013. Therefore, the successful candidate's will be subject to a Standard Disclosure record check through Disclosure Scotland.

The Scottish Fire and Rescue Service is an Equal Opportunities employer and encourage applications from all sectors of the community. In addition, we are committed to being a “Disability Confident Employer” and will ensure that all applicants who meet the essential criteria for the role are invited for interview.

If you would like to apply in a different format, please email People Services at SFRS.PODVacancies@firescotland.gov.uk.

Please note, a fully completed application form must be submitted as SFRS do not accept CVs in support of applications for employment.