Workforce Systems and Insight Analyst

Salary - £33,651 per annum (pro rata for part-time)

Hours - Part-time, 22.5 hours a week

Contract - Fixed-term (18 months)

Location - Meadowbank Sports Centre, Edinburgh (Hybrid working)

Are you someone who enjoys working with data, solving problems and finding ways to make systems and processes work better?

Do you have the analytical skills to turn workforce data into meaningful insights and the technical knowledge to help others get the most out of HR systems?

We are looking for Workforce Systems and Insight Analyst to join our HR team.

You'll play an important role in maintaining and improving our HR systems, ensuring accurate, reliable workforce data, and providing meaningful information to support better decision-making across the organisation. You’ll need to be able to assess workforce requirements for a multi-discipline, multi-site organisation and implement workable solutions. Influencing business leaders to adopt change and support improvements.

If you enjoy combining data analysis, system expertise and continuous improvement to make a real difference, we would love to hear from you.

What You’ll Do:

• Analyse workforce trends, identify patterns and highlight potential risks and opportunities to inform business priorities.
• Develop and implement efficient and consistent workforce scheduling standards to ensure staffing is reflective of operational demands, customer usage and financial budgets.
• Identify and implement improvements to HR systems workflows, reporting and data processes, helping to improve efficiency, consistency and user experience.
• Support system upgrades and changes through testing, issue resolution and effective implementation, working closely with HR, IT, payroll and external suppliers.
• Ensure HR systems and workforce information meet data protection, information governance and compliance requirements, supporting audits and data assurance activity.
• Provide guidance, training and practical support to managers, employees and HR colleagues, helping them use systems and workforce information confidently and efficiently.
• Maintain and administer our HR systems, ensuring employee records, data and systems access are accurate, secure and up to date.
• Produce and develop workforce reports, dashboards and KPIs, translating data into meaningful insight to support organisational planning and decision-making.

What You’ll Bring: 

• A relevant HND, degree or equivalent qualification (SCQF level 8/9) in HR Business Data Analytics, Information Systems or related discipline. Or demonstrable HR knowledge and experience of implementing workforce solutions, planning.
• Strong technical skills, including advanced proficiency in Microsoft Excel alongside experience using HR systems, workforce management systems and reporting or business intelligence tools such as Power BI or SQL.
• Experience in workforce planning, people analytics or organisational performance reporting clearly demonstrating how you have influenced positive change and financial impact.
• Experience of analysing data, producing reports and developing dashboards to support business decisions.
• A track record of identifying process improvements, optimising workflows and supporting system or process changes.
• Experience working in HR payroll, recruitment, workforce management or a people systems environment.
• Good understanding of data accuracy, confidentiality, information governance and data protection requirements.
• Strong analytical and problem-solving skills with the ability to interpret complex information and communicate findings clearly to different audiences.
• Excellent organisational and communication skills with the ability to manage competing priorities, work independently and build effective working relationships.

What We Offer: 

• Generous holiday allowance starting at 32 days and rising with service (pro rata for part-time)
• Company pension (with employee contributions matched up to 12%)
• Flexible working hours
• Paid sick leave
• Free membership across all our centres with access to fitness classes, gyms, and swimming pools
• Opportunities for training, career growth and development
• Cycle-to-work scheme
• Access to discounts with a huge number of retailers (saving money in cinemas, restaurants, clothing, and electronics shops, on insurance and healthcare and much more)

Working Arrangements:

This is a hybrid role with time spent between our head office at Meadowbank, other venues and working from home.

Closing Date - Sunday, 29th of November

Assessment Date - Wednesday,  9th of December

Assessment Location - Meadowbank Sports Centre

We are proud members of the Disability Confident Scheme. We encourage applications from people with disabilities and will offer support with reasonable adjustments where required. We are committed to offering an interview to applicants with disabilities who meet the minimum criteria for the job.

Registered Scottish Charity No: SC027450