Administrator - HR Team - Fixed Term Contract

Administrator - HR Team

Work Location: Hybrid

Fixed Term Contract until 31st March 2025

Hours: 37 hours per week

Salary: £26,031.44 per annum

Ark is looking for an experienced administrator to join us as an HR Assistant on a Fixed Term Contract until 31st March 2025. The purpose of this role is to provide a comprehensive and professional administrative service within the People & Organisational Development team.

A large focus of the role involves managing the employee journey in terms of recruitment, changes in their terms & conditions along with absence management and monitoring. This is a generalist role that will give you exposure to a wide variety of areas of HR so would be great for anyone looking for their first step into HR or anyone looking to expand their HR knowledge.

Your daily workload will include but is not limited to:

• Creating and issuing standard HR letters using the existing templates;
• Monitoring email inboxes and responding to emails, seeking advice from the wider team where required;
• Completing pre-employment checks following the Ark recruitment process including obtaining references, checking ID & Right to Work, completing Disclosure checks and keeping the Candidates in Progress monitoring spreadsheet up to date;
• Updating employees details and employment terms & conditions accurately in the HR system following the appropriate guide;
• Requesting absence spreadsheets from managers and inputting the absence onto the HR system;
• Running reports from the HR system (e.g. staff lists, new start reports & absence) using the appropriate guides;
• Formatting reports in Excel using the appropriate guides;
• Updating the visa monitoring spreadsheet and issuing reminders to line managers and the HR team in line with the visa monitoring guidelines.

For a full list of duties you can view our job outline on Arks website www.arkha.org.uk/work-with us

We are ideally looking for someone with a methodical & thorough approach to data entry and a background working in an administrative role with solid technical skills. As well as having the ability to build effective relationships and demonstrate professional communication skills at all levels throughout the business.

If you have excellent administration, excel and troubleshooting skills with ability to communicate effectively with strong teamwork and interpersonal skills then we would love to hear from you

Why Ark?

• Hybrid Working: Enjoy the flexibility of splitting your work week between working from home, Arks services and our Main Office in Edinburgh.
• Flexible Working Times: Not a 9am - 5pm person. Arks allows you to flex your start & finish time in agreement with your line manager.
• Employee Assistance Program: Arks Employee Assistance program (EAP) gives all employees access to counselling sessions. There is also support available through weekly webinars and the EAP Website & App.
• Employee Discounts: Employee Discounts Portal with 1000s of discounts on your favourite brands including Supermarkets, Cinema Tickets, Gym Membership and Holidays.

In return for your valuable contribution, Ark will also offer you:

• Up to 36 days paid holiday per year pro rata

• 4% Contributory pension scheme

• Cycle to Work Scheme

As with all of our head office roles, we exist to support Ark’s mission. Ark is a major provider of Care and Support to people with long term and enduring conditions including learning disability, mental health issues, dementia and autism. As a Housing Association, we provide a range of accommodation much of which has been designed or adapted to meet the needs of people with disabilities.

Our aim is to create the best possible customer outcomes through our highly skilled people, the provision of high quality affordable homes and excellent care.

Please apply using the online application form. If you have any questions of require a paper application form please contact the Recruitment Team on 0131 447 9027 or at recruitment@arkha.org.uk .

CVs will not be accepted

Applications close at 5pm Sunday 15th September 2024.

Interview will be held in person at Arks Main Office in Edinburgh on the 18th & 19th September 2024.

Scottish Charity No. SCO15694