Executive Office & Business Support Administrator (REQ02863)

Bield Housing & Care is looking for a highly organised and proactive Executive Office & Business Support Administrator to support our Executive Team, governance activities, and wider organisation. If you thrive in a fast‑paced environment, enjoy supporting senior leaders, and can manage varied priorities with confidence, this could be the role for you.

About the Role

You will provide high‑quality confidential administrative and governance support across the organisation, including:

Executive Support

• Managing busy diaries, inboxes, travel arrangements, and expenses
• Organising and maintaining documents and meeting materials
• Supporting consultations, events, and project work
• Preparing documents and coordinating internal communications

Governance Administration

• Servicing Board and Committee meetings and maintaining accurate records
• Providing admin support for compliance activities, including maintaining registers, and co-ordinating policy review schedules
• Leading arrangements for AGMs/SGMs, including venue booking and documentation
• Assisting with Board member onboarding and training
• Managing governance materials on the intranet and Board portal

Office & Front‑of‑House Support

• Providing reception cover when required
• Monitoring shared mailboxes and managing enquiries
• Supporting office facilities, supplies, and issue reporting

About You

Experience

• Significant experience in a senior administrative role
• Skilled in meeting servicing, event coordination, and handling confidential information
• Experience with external partners and voluntary Boards/Committees (desirable)
• Experience in a Registered Social Landlord (desirable)

Skills

• Excellent written and verbal communication
• Confident minute‑taker with strong record‑keeping
• Strong MS Office skills (Teams, Outlook, Word, Excel, PowerPoint, SharePoint)
• Ability to prioritise workload and work independently
• Strong interpersonal and team‑working skills
• Awareness of governance/compliance processes (desirable)

Qualifications

• Standard Grades/National 4 or 5 in English & Maths (essential)
• HNC or equivalent (desirable)

Additional Requirements

• Ability to travel to Edinburgh and Glasgow offices
• Willingness to travel for training

Please note we anticipate interviews to be held in person in Edinburgh, on Thursday 30 April.

What We Offer

• Hybrid working
• Flexi Time
• A workplace committed to equality, diversity, health and wellbeing
• Excellent holidays of up to 34 days each year (pro rata for part-time employees)
• On the job and work related training
• Option to buy or sell holidays each year
• Occupational Sick Pay
• Long Service Awards
• Family Friendly Policies
• Cycle to Work Scheme
• Career breaks
• Employee Assistance Programme

Disability Confident

Bield is a proud disability confident accredited employer. As users of the disability symbol, we guarantee to interview all disabled applicants who meet the vacancy minimum criteria.

In order to help you succeed, we will make all required reasonable adjustments to facilitate your inclusion during our recruitment and selection process. Adjustments will vary from person to person; if you wish to discuss how Bield can support you throughout the recruitment process, please get in touch.