Finance Officer

In Dumfries & Galloway, the Brokerage Service provides payroll and other financial services to individuals who employ their own PAs.

With the resources, both systems & staff, we have been unable to meet the demand for such services in the area.

To facilitate growth we took the decision to upgrade the from Sage Payroll to iTrent, the system used for our own payroll.

To further strengthen the service, we have now decided to transfer responsibility for the payroll and associated tasks to the Finance Department. This has created a requirement for the Finance Officer: Reporting to the Finance Business Partner responsible for inputting the data held on the payroll, and any other associated systems.

The successful candidate will calculate and process wage and other payments and liaise with the Cashier and Customer Employers to ensure sufficient funds are available to meet the payments.

Applicants will be expected to have 2 years + experience of working in a payroll environment and good customer relationship skills.

Knowledge of Sage and ITrent would be advantageous

Hours: 25 hours per week

Location: 24 St Johns Road, Edinburgh, EH12 6NZ / Hybrid

Please note: this role offers flexible working arrangements, including hours and location.

Payroll Responsibilities

• Review all submitted payroll forms and check these for accuracy. Where any information appears anomalous query this with the Customer / Service Manager / HR as necessary and agree changes. Process data through the appropriate Payroll system ensuring a clear record of the process and any calculations.
• Provide Leaver forms on request and proactively manage receipt and input into the system to minimise potential overpayments.
• Check approved input for additional payments and liaise with Customer / Service Manager to correct any anomalies/incorrect entries prior to calculating salaries. Ensure all data is received in time for inclusion into the calculation and actively monitor customer / service responses.
• Calculate net salaries including a range of statutory and other payments (e.g. maternity, sickness, back pay, redundancy).
• Produce mid-monthly payroll reports for review by Customers / Managers. Liaise with reviewers to ensure any necessary amendments and corrections are made.
• Produce final payroll report for the Payroll Business Partner and Head of Finance to review and approve and provide supporting evidence for items where requested.
• Maintain records of all manual calculations and ensure these are readily available such that there exists a suitable and sufficient audit trail of these (which meets the standards required by HRMC, internal and external auditors).
• Produce and maintain as up-to-date a range of standard letters (e.g. family leave, auto-enrolment) which notify staff members / personal assistants etc. of their entitlements.
• Produce and issue a range of statutorily required documentation (e.g. Payslips, P45’s, P60’s) in accordance with the prescribed format and timescales.
• Produce and submit a range of external reports for different organisations (e.g. Pension providers, HRMC) to notify them of payments being processed.
• Produce a diverse range of internal reports to strict deadlines (monthly, quarterly and annually) for internal accounting, notification and processing purposes (e.g. mid-month payroll reports, variance reports).

To undertake any other duties related to the responsibilities of the post and which may be delegated by Capability Scotland management.

Working with Capability Scotland brings you lots of benefits:

• Competitive salary - £18,040.00 per annum (£13.84 per hour).
• 32 days holidays per year, increasing to 37 with service.
• Free PVG checks throughout your employment.
• Up to 8% company contribution pension scheme.
• Up to 3 x annual salary death in service.
• Perks at Work – shopping discount scheme.
• Cycle to work scheme.
• 24/7 employee assistance programme.
• Working for us means you would qualify for Blue Light & Concert for Carer discounts

A full job description of this role is available on request.

Closing date – 3rd of January 2025 (Interviews 13th January 2025)

For more information on this role, you can contact salaries@capability.scot using reference CS111224

We reserve the right to close or extend this vacancy dependent on the number of applications. Therefore, if you are interested, please submit your application as early as possible.

General Information

Capability Scotland is committed to providing an inclusive workplace where all forms of difference are valued and which is free from any form of unfair or unlawful treatment. We define diversity in its broadest sense – this includes but is not limited to our diversity of educational and professional backgrounds, experience, cognitive and neurodiversity, age, gender, gender identity, sexual orientation, disability, religion or belief and ethnicity and geographical provenance. We support a culture that values meritocracy, fairness and transparency and welcomes enquiries from everyone.

A copy of Capability Scotland’s Equality and Diversity Policy is available upon request from the HR Team.

Due to the high volume of applications expected, we advise that only shortlisted candidates will be contacted. Thank you for your interest and for taking the time to apply to work with us.