Finance Assistant

Please note this is a part time post. Salary amount is £26,189.28 pro rata based on 21 hours.

This post is initially fixed term until 31st March 2027. Continuation of this post is dependent upon FLF securing ongoing funding.

Post Purpose

The Finance Assistant is a service support role. The post holder will utilise their skills, knowledge and experience to maintain a complete set of accurate financial records which tracks the organisations financial performance.

Team Purpose

The overall aim of Frontline Fife Homelessness Services is to end homelessness across Fife through preventative action and by assisting people to choose the life they aspire to. Our team endeavours to promote self-valuing and wellbeing for all.

Duties/ Responsibilities

In this role, the Finance Assistant will work alongside the Finance and Administration team and actively be involved in the provision of:

Finance Assistant Duties

• Process the organisations financial transactions accurately on a monthly basis using a Xero Accounting.
• Process financial transactions to the correct cost centres.
• Maintain and file all documents supporting the businesses financial transactions in an orderly manner.
• Post nominal ledger journals.
• Prepare a fortnightly payment run.
• Reconcile all bank accounts including petty cash.
• Prepare monthly reports.
• Capitalise assets purchased with a value in excess of £800.
• Maintain general ledgers checking that all accounts balance.
• Query any transactions which do not meet company policy to obtain explanation.
• Query invoicing issues with suppliers.
• Place monthly procurement orders.
• Fortnightly reconciliation of the petty cash.
• Responding to queries for petty cash.

Team Working

• Administrative support including answering the telephone, reception duties and dealing with email enquiries.
• Scheduling appointment and booking rooms.
• Actively participate in internal and external meetings.
• Work flexibly to assure a full service is maintained across the organisation.
• Work to promote positive relations and share better practice.
• Undertake (if and when necessary) additional hours to meet the needs of the service.
• Actively support or participate in income generation.

Learning and development

• Take ownership of one’s own and participate in continuous professional development.
• Participate in training and continuous development and learning.
• Develop effective communication (and other) skills which promote effective strength base practices.

This job description must be read in conjunction with the general requirements of Frontline Fife’s Policies, Procedures and Performance Appraisal System, and the Standards set by appropriate Regulating Bodies. Frontline Fife is an equal opportunities employer.