Business Services Administrator Tier 2 (Internal)

Job Purpose:

Before applying for this job, it is important that you read the guidance by clicking on this link and the Job Profile attached. These explain the job role and the type of person we're looking for.

Location: Marischal College,
Duration: Permanent, Full Time

Roles that require PVG Membership

Please note that with effect from 1 April 2023, where a role requires PVG membership, candidates will be required to meet the cost of the PVG membership. This applies only to roles with a full time equivalent salary of £30,000 and above. (Teaching roles and jobs at Grade 11 and above (currently £31,505 per annum / £17.31 per hour)

The Council will pay for the PVG membership cost initially, either £18 for existing PVG scheme members, or £59 for non-members, and this cost will be deducted from an employee’s first FULL month’s salary payment.

Job purpose/about the role

The purpose of this role is to deliver a high-quality business support and administration service to a range of Council service areas.

The postholder will work as part of a wider pool of administrative colleagues within Business Services to meet the administrative demands of the organisation.

The Job profile is for all posts and outlines the types of tasks to be undertaken by the postholder(s) within the wider Business Services Team. There are three posts available, and whilst it's expected that when needed the postholder will undertake duties required to support a broad range of services, the primary focus of the three posts will be in the following three areas. 1. To provide administrative support to the building services team, including the void property process, equipment stores, timesheet data input, and other administrative tasks to support the building services team. This post will be primarily based at the Kittybrewster Complex. 2. To provide administrative support to the building services team, including communal repairs, property maintenance; and administrative support to the Waste & Recycling team . This post will be primarily based at Marischal College. 3. To undertake administrative processes including the processing of Overtime Claims, Travel & Subsistence Claims, and administrative support for the Environmental Services Team as well as the Waste & Recycling team.

The post holder needs to hold as a minimum:

• None

The postholder is able to demonstrate:

• Office administration
• Working with others co-operatively and flexibly to achieve better services and customer-focused outcomes
• Using a variety of IT packages
• Organising and prioritising own workload 

About Us

Please see the Job Profile for further details.

Aberdeen City Council is an equal opportunities employer and we are committed to equality, diversity and inclusion. For further information, please see our Equality, Diversity, Inclusion and Recruitment pack.

Flexible Working

We are happy to talk flexible working and offer flexible working for most roles in the organisation meaning that many of our employees enjoy the freedom of choosing a working pattern that suits them as much as it suits the organisation.

Disability Confident

We are a Disability Confident Employer.  If you consider yourself to have a disability and think you may require a reasonable adjustment to be made for this part of the selection process, or would like further information in relation to reasonable adjustments, please contact AskHR@aberdeencity.gov.uk.

Armed Forces

We are a forces-friendly employer, have signed the Armed Forces Covenant and are a gold award recipient in the Defence Employer Recognition Scheme.  We have a specific email address for those in the forces, those who have left the forces, as well as their partners / spouses / families: armedforces@aberdeencity.gov.uk.  We are able to answer questions about jobs and our application / selection process, as well as about our employee support provisions.

Guaranteed Interview Scheme

We have a number of guaranteed interview schemes available to applicants who meet the minimum criteria for the role they are applying for who:

• have a disability as defined by the Equality Act 2010 (all jobs)
• looked after young people, those that are in continuing care or are a care leaver up to the age of 29 (all jobs)
• are aged 16-24 and live in Aberdeen City or have been to an Aberdeen City Council school and are applying for a Modern Apprenticeship (except Trades apprenticeships)
• have done a Foundation Apprenticeship with Aberdeen City Council and are applying for any apprenticeships relevant to the area in which they did their Foundation Apprenticeship
• are New Scots aged 16-24 and are applying for any apprenticeships

Please note that eligibility to work in the UK is dependent on legal status and all applicants must have the right to live and work in the UK.