Clerical Assistant - Leith Academy

Clerical Assistant
Leith Academy

Salary: £26,806 - £27,032 (pro-rata for part-time and sessional)
Hours: 33.5 per week, 39 weeks sessional

Working pattern for position is Monday - Friday

Leith Academy are looking for a part-time sessional Clerical Assistant to join their busy office team. We are seeking a friendly, outgoing, customer-focussed person with excellent communication skills who likes to work in a fast paced office environment. Good IT skills and a high level of attention to detail are key in this role.

The successful candidate will be conscientious with strong inter-personal and communication skills and be committed to providing excellent customer service. They must be able to demonstrate a willingness to work flexibly and manage conflicting priorities in order to meet the needs of the service. They will be competent in the use of ICT and have knowledge and experience of using databases, spreadsheets and word documents.

Previous office based administration, reception and telephone experience is essential.

Essential Qualities:

• Adaptability and flexibility

• Ability to work on multiple tasks simultaneously to a high standard

• Strong communication skills

• Positive and Professional attitude

• High level of attention to detail

• Strong IT skills and a willingness to learn new systems

• Collaborating with others - ability to quickly form positive relationships with a range of stakeholders

The post will involve a wide range of duties including, but not limited to:

• Answering telephone, email or in-person enquiries

• Updating records

• Ordering supplies

• Sending messages via Groupcall

• Arranging school events

• Monitoring Pupil attendance using the SEEMIS system and liaise with parents, pupils and staff

* Note - Please read the sessional working information attached to this advert. This explains how salaries are calculated for sessional (term time) and part time posts.

If more specific information on the post is required, please e mail the Business Manager on nicola.fielding@leith.edin.sch.uk , or for more information on Leith Academy go to https://leithacademy.uk

This post is regulated work with children and/or protected adults under the Protection of Vulnerable Groups (Scotland) Act 2007. The preferred candidate will be required to join the PVG Scheme or undergo a PVG Scheme update check. Where an individual has spent a continuous period of 3 months or more out with the UK in the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check. An unconditional offer of employment and commencement in the post will be subject to the outcome of both these pre-employment checks being deemed satisfactory.

We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.

Find out more about our commitment to equalities https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4

As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We're interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be an assessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours - The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

Follow us on X at @edincounciljobs

View Clerical Assistant job pack

View sessional working information