EIJB Business Manager - Waverley Court

Edinburgh Integration Joint Board Business Manager
Waverley Court

Salary £47,639 - £56,392 (City of Edinburgh Council salary scale ) or £43,231 - £52,679
Hours: 36 per week, 52 weeks per year.

This post is an integrated post, therefore the preferred candidate can choose to be employed by either the City of Edinburgh Council or NHS Lothian. Both the City of Edinburgh Council & Job Description and Person Specification are included for information.

Major tasks and job activities

1. Provide a comprehensive and professional board service, specifically by leading the implementation and maintenance of board standards. This will include Board and Committee governance administration, the development of Board members and leading on the production, distribution and development of Board papers and minutes.
2. Support in providing business management support to the Chief Officer/Executive management Team to ensure best practice is adopted within the EIJB and Partnership
3. Support the development of the Partnership's Executive Support team.
4. Day-to-day management responsibility for personal assistants in the service area.
5. Support G&BM in service delivery including having mechanisms in place so staff understand their responsibilities in complying with the Standard Operating Procedures and reporting accurate data. This includes taking corrective action when compliance with targets is not being achieved. e.g., supporting the performance management reporting process, the post holder may be involved in developing KPI for service areas.
6. Contribute and develop proposals and plans for the modernisation and integration of key governance, systems and processes across the Executive Services team, working with a wide range of stakeholders (both internal and external) ensuring the needs of the Partnership are met, this will including new use of technology, developing new operating procedures for administrative functions.
7. Contribute and maintain a robust framework for governance of the Edinburgh Integration Joint Board (EIJB) and ensuring that the appropriate reports are also presented to the relevant Council and NHS committees, whilst managing the complexity of operating across two sets of standing orders (i.e., Council and NHS Lothian), ensuring adherence to standing orders, relevant terms of reference, and best practice.
8. Contribute and develop plans and operating procedures (in conjunction with the G&BM), in relation to the EIJB's approach to governance, risk management assurance and compliance with legislation and regulations.
9. Work closely with the G&BM and other stakeholders (e.g. Committee Services) taking on specific lead roles and defined projects on behalf of the G&BM to improve the operation of the EIJB, (e.g. reviewing processes for the submission of reports to EIJB, reviewing governance committees) to ensure cross-cover and increased resilience (e.g. lead on the development of risk assessment methodologies for the EIJB, revising EIJB policies and procedures).
10. Ensure robust and effective communication networks across the Executive Support team functions as well as the wider Partnership, developing working relationships between key stakeholders, and facilitating the exchange of information on complex, organisational and departmental issues.
11. Develop, monitor and review local business and administrative protocols and standard operating procedures (SOPs) to ensure consistent approaches and compliance with EHSCP, City of Edinburgh Council, NHS Lothian and national guidance, policies and procedures and SOPs. (e.g. designing SOPs /checklists as a result of advice from Scottish Government on what should be included in the Strategic Plan, directions).
12. Ensure a professional, quality and accurate business management service is provided to the Edinburgh Integration Joint Board and its committees, taking the personal lead for planning and organisation of the EIJB and its committees in collaboration with the City of Edinburgh Council Committee Services Team & NHS Lothian board function.
13. Support the G&BM ensuring that EIJB members are appropriately briefed on relevant issues to support them in their governance roles including identifying relevant issues with the Chair and vice-chair, planning and running briefing events e.g. organising financial briefings during the budget setting period, liaising with Chief Officer and other members of the Senior Management Team as appropriate.
14. Support the Governance and Business Manager (G&BM) in the management of good relationships with the Board by supporting induction, communication and administrative processes such as circulation of briefing notes which will be pre-planned as well as adhoc in nature, approval of expenses.
15. Liaise regularly with the G&BM, the Chief Officer and other teams as required to ensure that the Chair, Vice Chair, the EIJB are appropriately involved and updated on matters of policy, corporate communications or public affairs that are relevant to the Board's business or management of organisational risk.
16. Co-ordinate the updating of a range of EIJB governance policies and plans, including risk management policy, records management plan, financial regulations, this includes co-ordinate EIJB responses to local and national consultations
17. Co-ordinate the management of assurance processes across the EIJB, this may include External Audit, External Scrutiny bodies (e.g. Audit Scotland), and coordinating internal audit processes within the EIJB. This will include working closely with Internal Audit for all EIJB audits and ensuring appropriate action is taken in a timely fashion to respond to audit / report findings and maintain a log of assurance actions / recommendations and co-ordinate the implementation of recommendations.
18. Support the public affairs function of the EIJB, covering the efficient handling of elected representatives' communications, Parliamentary / Council Questions, Ministerial / Council Briefing note requests and enquiries, ensuring responses are consistent with public statements and current policy of the EIJB.

We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.

Find out more about our commitment to equalities https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4

As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We're interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be an assessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours - The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

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View Edinburgh Integration Joint Board Business Manager Job Description

View Edinburgh Integration Joint Board Business Manager Person Specification

View NHS Job Pack