Investigations Meeting Administrator

Investigations Meeting Administrator
Waverley Court

Salary: £26,337 - £28,835 (pro-rata for part time)
Hours: 16 per week

The Investigation Team carries out a wide range of investigations across the Council, including but not limited to those related to Discipline, Grievance and Whistleblowing.

The Investigations Meeting Administrator provides comprehensive and flexible business support for the Investigations Team - Team Leader and Investigating Officers as well as for all formal investigations carried out by line managers and external partners when the Investigation Team has no available capacity.

• The postholder is required to hold a basic level of education.
• The postholder will have significant experience of note taking, ideally in highly complex and high stakes contexts
• The postholder will be expected to take accurate notes of critically important meetings where issues of abuse may be discussed. They will be minuting meetings where vulnerable adults may be present. They may be required to see images/read and hear narrative of harrowing and distressing situations, be present when witnesses may be angry/distressed/frustrated etc.
• Both listening skills and the ability to use judgement to differentiate between the important issues and the minutiae of detail are essential to summarise succinctly what is being stated, often expressed in an emotional, angry, or distressed manner. The reports must be to a standard that could be used in appeal settings and employment tribunals if required
• A detailed knowledge of relevant computer systems and an understanding of business support is required.
• Able to demonstrate analytical, problem-solving skills and the ability to assimilate and effectively communicate information to a range of internal and external customers.
• Experience of working in an office environment with a demonstrated ability to meet targets is essential.
• Ability to assist in the review and development of business processes to improve service standards.
• Work with other meeting attendees ensuring timescales are adhered to and all relevant reports and associated paperwork are completed.
• Ability to develop knowledge and understanding of the services being delivered.
• Make a range of decisions relating to the provision of investigatory support services.
• Ensure that all relevant legislation, regulations, policies, procedures and other relevant conditions are applied appropriately. The post determines the most appropriate method of dealing with colleagues and their representatives and ensures that the enquiry is dealt with appropriately.

This post is subject to a basic disclosure check.

We are committed to a diverse and inclusive workforce where everyone feels valued and able to be their best. We particularly encourage applications from women for senior roles, as well as people from minority ethnic backgrounds, people with disabilities or neurodivergent people, care experienced people, carers and LGBT+ people across all levels of the organisation, all of whom are currently underrepresented. All applicants will be considered fairly based on skills and experience. Disabled and care-experienced applicants who meet the minimum job criteria will be guaranteed an interview.

Find out more about our commitment to equalities https://www.edinburgh.gov.uk/work-us/inclusive-edinburgh/4

As part of our goal to improve organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure we're recruiting the best people. We're interested not only in your skills and experience but also in your approach to work. Therefore, part of our interview process will be an assessment of how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours - The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

Follow us on X at @edincounciljobs

To find out more about the essential and desirable requirements for the role click apply.

View Investigations Meeting Administrator job description