Ref no:: 12911_1767192755
Published:: 31/12/2025
Closes:: 14/01/2026

Location:: 253 High Street, Edinburgh, EH1 1YJ
Salary:: £46,023 - £54,476 per year
Contract Type:: Permanent
Position Type:: Full Time
Hours:: 36 hours per week

Senior Records & Archives Officer
City Chambers

Salary: £46,023 - £54,476
Hours: 36 per week, 52 weeks

This post will lead and coordinate the effective delivery of the Council's archives and records management function, supporting the continuous development and implementation of a consistent, robust, Council-wide multidisciplinary information governance framework of policies, procedures, training and guidance.

Through this framework, as well as via project work and bespoke advice and support, they will help ensure that the Council meets its statutory obligations under public records legislation, including associated codes of practice and professional record-keeping standards.

You won't do this alone, being the senior officer in a 10+ strong Records & Archives Team. You will support colleagues with expert advice, triage issues, and deputise for the Council's Information Asset Manager.

You will serve as the senior lead for the Council's Records & Archives Team, responsible for developing and implementing comprehensive policies, processes, and standards, working with a wider team to ensure compliance with Scotland's public records legislation.

You will manage archival collections and public access, including a preservation program and disaster preparedness, and oversee the Council's statutory Records Management Plan and its records retention schedules.

On a day-to-day basis, your key responsibilities will include:

overseeing the Edinburgh City Archives public access service, including search room and volunteer management, and triaging enquiries
providing expert guidance, support, and training across the Council on records management issues and topics
initiating and leading outreach efforts to connect stakeholders, partners, and the wider community with the historic records in the City Archives through events, digital engagement, and tailored communications
conducting or contributing to information governance audits and assessments

The postholder will deputise for the Information Asset Manager, manage work placements and volunteers, and support the Council's response to statutory inquiries. They will also prepare, with guidance from the Information Asset Manager, reports for senior leadership and committees and represent the Council at regional and national forums on archives and records management matters.

We're committed to creating a workplace culture where all our people feel valued, included and able to be their best at work, and we recognise the benefits that a diverse workforce with different values, beliefs, experience, and backgrounds brings to us as an organisation.

As part of our goal to improve our organisational culture and create a great place to work together for the people of Edinburgh, we want to make sure that we're bringing the best people into our roles, not just in their skills and experience but also in their approach to work.

To help achieve this, we're changing the way we interview and assess candidates by moving from a competency-based interview approach to a behavioural and technical (skills for the job) based approach. This new way of interviewing will allow us to assess how you think and how you would bring Our Behaviours of Respect, Integrity and Flexibility into your ways of working.

You can find out more on Our Behaviours web page Our Behaviours - The City of Edinburgh Council

Our salary range typically reflects the initial starting salary and annually increases until it reaches the top of the range.

Happy to talk flexible working.

View Senior Information Records & Archives Officer job description

City of Edinburgh Council

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