Administrative Assistant - St Ninian's High School

Job Summary

This temporary post is only available to all permanent and temporary employees and agency workers currently on assignment within East Dunbartonshire Council.

 

Please note that salary will be pro-rated for part-time hours.

 

Work Pattern - Thursday and Friday - 8.15am to 4.00pm.

Working in St Ninian’s High School the successful candidate will assist the School Support Manager to provide effective delivery of all administrative and financial processes within the school. You will ensure that all administration and finance tasks are delivered and implemented in line with both school and Local Authority policies and procedures.  

This post will be based in the school Finance Office and will primarily carry out tasks related to the School Fund and the School Budget.  The School Fund uses CARN software for its administration and School Budget tasks will include liaising with suppliers to ensure best value, ledger reconciliation tasks and the preparation of associated finance journals. You will assist the School Support Manager to ensure staff are supported in all aspects of administering departmental budgets.   You will also carry out tasks using SEEMIS in relation to updating staff work records etc.

On a daily basis, you will be closely involved in the effective supervision, support and guidance of Finance based Clerical Assistant. 

You must have extensive experience of working within a busy office environment and possess excellent IT skills which are essential in this post.  You must have strong numerical skills and a sound knowledge and understanding of financial management systems. You should be able to work effectively as part of a team, possess good problem solving skills and enjoy the challenge of the wide variety of tasks within your remit. You should also have a good knowledge of school policies and procedures.

This post is subject to a PVG check.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

 

Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

 

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. 

 

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager. 

 

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary. 

 

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

• Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability.

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

• We will advise you of meeting the criteria for interview normally within 3 weeks.

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

Websites

East Dunbartonshire Council

St Ninian's High School