Council Officer

Job Summary

An opportunity has arisen for the role of Council Officer, within the Chief Executive’s Office. Reporting to the Business Manager – Chief Executive’s Office - the post holder will work with Elected Members, officers, contractors, partner organisations and members of public, helping to ensure that Council business is delivered efficiently and professionally. This is a varied role combining Civic and elected member support, and responsibility for effective operation of council building and facilities. As Council Officer, you will: • Ensure safety and security of all attendees at Council and Committee meetings within the Southbank Marina and other locations as required. You will ensure a safe environment is provided to employees and users by complying Health & Safety Regulations and Policy and Procedures. • Liaise with the Facilities Coordinator for the Marina and Estates Management relating to the effective provision of facilities management, including cleaning and any maintenance requirements. • Provide support to all Elected members and senior officers of the Council in carrying out their official duties within the Council and community; and work with Members’ Services and the Corporate Communications team to coordinate arrangements for corporate events, civic events and the Council Leader’s office and the Civic office. Duties will include building security, diary management, liaising with officers and external agencies; chauffeuring, dealing with enquiries from the public and being cognisant of GDPR/data protection and records management protocols. You will also have a role in supporting a variety of civic functions and events. We are looking for an organised, proactive and customer focussed individual. The successful candidate will be comfortable working in a political and public sector environment, able to handle sensitive information appropriately and capable of managing competing priorities with accuracy and discretion. The postholder will be required to work additional hours, including evenings/weekends, when necessary to meet the needs of the service. For further information about or an informal discussion about the role, please contact:- Maggie Hendrie - Business Manager – Chief Executive’s Office (Maggie.Hendrie@eastdunbarton.gov.uk).

Charter of Commitment

Responsibilities Charter of Commitment The commitment by East Dunbartonshire Council to job applicants is as follows: • Individuals will be treated in a polite, friendly and welcoming manner. • Equalities monitoring will be conducted to ensure a fair and equitable process with screening being carried out to anonymise sensitive information such as age, gender and disability. • The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form. • We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol. • We will be pleased to make any reasonable adjustments to ensure accessibility at the interview. • We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks) • We will advise you of meeting the criteria for interview normally within 3 weeks. • We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible. has context menu

PVG / Disclosure Scotland

PVG / Disclosure Scotland The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria. Where the post you are applying for is considered a Regulated Role under the Disclosure (Scotland) Act 2020, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council. Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. Successful candidates who withdraw their application after the check process has started will be invoiced for the cost of the check. In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by the HR &OD Manager. Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary. The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

Websites

www.eastdunbarton.gov.uk