Members’ Secretary

Job Summary

Please note that salary will be pro-rated for part-time hours.

An opportunity has arisen for the role of Members’ Secretary, working 21 hours per week, within the Members’ Support Team based within Legal & Regulatory Services. We are looking for an enthusiastic and self-motivated individual with excellent secretarial, administrative and organisational skills.

Reporting to the PA to the Chief Executive/SMT Support & Members’ Support Team Leader, you will be required to assist in providing dedicated support for the Council’s 22 Elected Members.  Duties will include preparing correspondence; diary management, arranging meetings and Members’ surgeries; liasing with officers and external agencies; dealing with enquiries from the public and being cognisant of GDPR/data protection and records management protocols. You will also have a role in organising a variety of civic functions and events.

The role requires someone who has SVQ Level 3 or equivalent in administration or other relevant discipline; with effective communication, interpersonal and organisational skills who is a good team player and also able to work flexibly as well as using own initiative. 

Charter of Commitment

The commitment by East Dunbartonshire Council to job applicants is as follows:

• Individuals will be treated in a polite, friendly and welcoming manner.

 

• Equalities monitoring will be conducted to ensure a fair and equitable process with

screening being carried out to anonymise sensitive information such as age, gender and disability.

 

• The information that we receive will be treated in confidence and with discretion. Only the relevant HR representative/team and the relevant service will see the application form.

 

• We will encourage and welcome applications from applicants under the disability symbol. Where the essential criteria are met an interview will be offered to those applying under the disability symbol.

 

• We will be pleased to make any reasonable adjustments to ensure accessibility at the interview.

 

• We will advise you within reasonable time after the closing date if you have not met the interview criteria. (Normally within 4 weeks)

 

• We will advise you of meeting the criteria for interview normally within 3 weeks.

 

• We will advise you if you have been successful or unsuccessful at the interview stage as soon as practically possible.

PVG / Disclosure Scotland

The following criteria applies to all roles within East Dunbartonshire Council where PVG/Disclosure checks are essential criteria

Where the post you are applying for is considered Regulated Work under the Protection of Vulnerable Groups (Scotland) Act, 2007, successful candidates will be required to join the PVG Scheme, or undergo a PVG Scheme Update check, prior to confirmation of employment being made by East Dunbartonshire Council.

Please note, successful candidates will be expected to meet the cost of the relevant check which will be deducted from the successful candidate’s first salary payment. 

In specific circumstances the payment could be deducted in instalments from an employee’s wages following commencement of employment. Approval in such circumstances will be made by HR Services Lead. 

Should an employee leave in advance of the payment being deducted, the full amount will be deducted from the employee’s final salary. 

The criteria outlined above will apply to existing employees of East Dunbartonshire Council who apply for roles for which a PVG/Disclosure check is required.

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East Dunbartonshire Council