Lead IT Analyst - Business Services

Vacancy Information

Hourly rate of pay: £21.99 - £24.50

Temporary until 31st December 2027.
Days and Hours of Work:
Monday - Friday
Days of working are negotiable, starting and finishing times are flexible, and flexi time is applicable.
To start asap.

We are seeking an experienced M365 Analyst (with a focus on SharePoint) to bridge business and IT, driving adoption, governance, and optimisation of Microsoft 365 services. The role centres on SharePoint Online collaboration, information architecture, and Microsoft Purview compliance and data governance, ensuring secure and efficient use of M365 in line with business objectives. Strong technical expertise and excellent communication skills are essential. The ideal candidate combines strong technical knowledge with a proven track record with excellent communication and stakeholder engagement skills.

Key Responsibilities

• Lead the design, configuration, delivery and optimisation of SharePoint sites, libraries, permissions, and information architecture.
• Develop and maintain standards for site provisioning, content lifecycle, metadata, and retention.
• Configure and maintain Purview compliance features (DLP, sensitivity labels, data classification, retention policies, insider risk).
• Collaborate with cyber security, legal, and data protection teams to ensure regulatory compliance and work with project management, IT, and change management teams to implement new M365 capabilities.
• Monitor compliance reports and drive remediation.
• Serve as the subject matter expert for M365 collaboration tools, communicating technical concepts clearly.

Required Skills & Experience

• Proven experience administering SharePoint Online in a Microsoft 365 environment & possess a solid grasp of SharePoint permissions, Microsoft 365 Groups/Teams integration, information architecture, and compliance concepts
• Strong understanding of Microsoft Purview (data classification, DLP, retention, sensitivity labelling) & proven administration experience
• Ability to document governance frameworks and processes.
• Excellent communication and stakeholder management skills.
• Experience with Power Automate for workflow automation.
• Familiarity with Copilot for M365 and AI-driven productivity tools
• Knowledge of PowerShell for M365 administration
• Familiarity with lifecycle management of Teams and collaboration sprawl & have an understanding of ISO27001, GDPR or other relevant regulatory frameworks.
• Microsoft Certified (Highly desirable)

- MS-900 (Microsoft 365 Fundamentals)

- MS-102 (Microsoft 365 Administrator)

- SC-900 (Security, Compliance, and Identity Fundamentals)

- PL-300 (Power BI Data Analyst)

Home / Hybrid Working Consideration
Applications for home or hybrid working will be considered for this post in accordance with East Lothian Council’s Home Working and Worksmart Policies which can be found here. Home or Hybrid working options can be discussed with candidates invited for interview.

Please Note:
All home/hybrid workers must live in the UK. Where an application for home-working is supported, it will be subject to a satisfactory trial period. Employees will be expected to attend Council offices for the duration of induction, and be on site in East Lothian workplaces, as required. Employees with a hybrid working arrangement in place will be office based and able to work from home, with permission, on an ad hoc basis.

Job Details

To work as a senior member of the IT Business Services team with a primary focus on the effective utilisation of the Council’s Management Information Systems (MIS) to enable Council wide digital transformation.

The key areas of responsibility are:
• Provision of an account management service on behalf of IT to all Council Services.
• Management of the Council’s Management Information Systems.
• Specification and procurement of Management Information Systems.
• Supplier and contract management.
• Providing Level 3 IT Support.
• Support and development of the MATS Low Code environment as required
• Provide professional advice and guidance to enable digital transformation.
• Undertake evaluation, selection and standardisation of new technologies.

The post holder will be a proactive and forward-thinking individual with experience of developing, procuring and implementing new application systems and managing system supplier contracts.

Please download the Job Outline/Person Specification (available under 'Job Attachments') for the full range of tasks and duties associated with this job. You will need to refer to these in order to complete the application form. You must ensure you meet every 'essential' criteria stated on the Person Specification to be considered for interview.

The ‘East Lothian Way’– values and behaviours we expect our employees to demonstrate in their everyday work. Should you be invited to interview, you may be asked questions based on these behaviours. Please refer to the document via the link to familiarise yourself with them.

Job Requirements

Relevant Qualifications
Relevant degree and/or able to demonstrate equivalent in depth knowledge, skills and competencies gained through relevant experience in this field.

Driving Licence
A full current driving licence is desirable for this post.

Level 1 Disclosure Clearance
This role requires Level 1 Disclosure Clearance to allow access to the Public Sector Network. ELC will submit a Police Act Disclosure application on behalf of the preferred candidate and receipt of the subsequent certificate will be required prior to commencement.

Please note:
If you have spent more than 3 months working or living outwith the UK in the last 5 years then you will also be required to present a copy of an overseas criminal record check. Details of how to apply and contact details can be found on the GOV.UK website.

Additional Information

For additional East Lothian Council employment information please click on the following link:
www.eastlothian.gov.uk/nonteachinginfo

If you have any difficulties creating an account on MyJobScotland or applying for this post please contact the MyJobScotland support team via this link https://www.myjobscotland.gov.uk/contact-us.

If you require further information about this vacancy, please call 01620 827868, or email us on recruitment@eastlothian.gov.uk

Please note: We do not accept CV's (either electronically or by mail). All our vacancies must be applied for by fully completing the on-line application form. Although there is an ‘import data from my CV’ function on MyJobScotland, this only imports very limited data and should not be relied upon to complete the application form. If, for example, due to a disability, you are unable to complete the on-line application form you can contact us for a paper application via the telephone number or email address above.