Secretary

Job Advert

Join Falkirk Health & Social Care Partnership as a Secretary and play a vital role in supporting services that make a real difference to people's lives every day.

We are looking for a highly organised, proactive and professional individual to provide first-class secretarial support within a dynamic and fast-paced environment. This is an exciting opportunity to work at the heart of health and social care services, supporting senior leaders while contributing to the delivery of high quality services across Falkirk.

If you thrive on variety, enjoy building positive relationships and take pride in delivering outstanding administrative support, we would love to hear from you.

About the Role

As Secretary, you will work closely with senior managers and service leaders, ensuring their diaries, meetings and priorities are effectively managed. You will provide a confidential and professional secretarial service, acting as a key point of contact and helping to keep essential services running smoothly.

What You'll Be Doing

• Managing complex diaries, appointments and meeting schedules.
• Handling enquiries, correspondence and communications professionally and efficiently.
• Preparing, formatting and maintaining reports, presentations, agendas and minutes.
• Supporting key meetings and taking accurate minutes.
• Managing confidential and sensitive information in line with data protection requirements.
• Coordinating documents and ensuring effective electronic records management.
• Working collaboratively with colleagues across health, social care and partner organisations.
• Providing flexible support across the wider secretarial team when required.

What We're Looking For

We are seeking someone who brings energy, initiative and excellent organisational skills to the role. You will be able to manage competing priorities, work independently and maintain the highest standards of professionalism and confidentiality.

You will ideally have:

• SVQ Level 3 in Administration/Secretarial Studies (or equivalent qualification).
• Previous experience in a secretarial role supporting senior management teams.
• Excellent communication and customer service skills.
• Strong attention to detail and the ability to manage competing priorities using excellent organisational skills
• Experience using Microsoft Office applications.
• The ability to build effective working relationships with colleagues and external partners.
• Experience of managing sensitive information and working within data protection requirements.
• Experience within a public sector, multidisciplinary or partnership environment would be advantageous.

If you are the successful candidate, you will be required to carry out a Disclosure Scotland check.