Archives Assistant

Job Description

Only existing employees of Glasgow City Council or one of its Arms Length External Organisations can apply for this vacancy.

Glasgow Life is looking for an Archives Assistant who will support the delivery of public services within the City Archives which is responsible for 850 years of the City's history. The postholder will also assist in the efficient management of the archive storage and comply with all policies and guidelines.

As an Archives Assistant, you will be an integral part of the team by supporting the delivery of public services. You will report to the City Archives and Records Manager and will work alongside the City Archives and Records team.
If you’re interested in joining us as an Archives Assistant you’ll need to:

• Support the delivery of frontline services, assisting with search room processes, including managing and undertaking requests for standard photocopying and large plan copies from customers; taking enquiries by phone; and providing search room cover at lunch/teas, or as required.

• Responsible for logging, researching and replying to the large quantity of burial/cremation enquiries

• Assist with enquiries to the department responsible for requests for copy deeds, 17th-20th century, from Legal Services (GCC), legal firms and other agencies; burial and cremation records.

• Assist with the recording of performance management information

• Deputise, as required at Mitchell Venue Management meetings

• Undertake cash handling; processing charges and arranging invoices; and keeping records of all expenditure

• Responsible for the maintenance of the administrative records of the department and their transfer to the records management system

• Logging and assigning enquiries to appropriate staff members

You can read the full person specification for this role under the ‘Job Attachments’ section.

Our office is within the Mitchell Library and has great links to public transport and has free parking within the complex.

This role requires working on 1 Saturday a month (with Friday off) and 11 to 7 on Tuesdays twice a month.

We believe in the transformational power of the programmes and events we provide for the people and visitors of Glasgow. If you would like to be a part of what we do, we’d love to hear from you.

Important Dates: Closing date is 6th July 2025 and the interview date is provisionally scheduled for week commencing 21st July 2025

As an Archive Assistant, you’ll be joining our Glasgow Life Museums and Collections team. From The Burrell Collection to Kelvingrove Art Gallery and Museum, our museums are free for everyone to access. We’re committed to making sure people experience our world-class collections and have the chance to engage with our rich heritage. The cultural programmes we provide bring value to people’s lives. Read more on our website: https://www.glasgowlife.org.uk/museums.A47
About Glasgow Life

Glasgow Life is the charity which inspires people to lead richer, more active lives through culture and sport. Simply put, we believe that everyone deserves a great Glasgow life. We do this by delivering innovative cultural and sporting programmes and events which improve the mental, physical, an+A51d+A51 economic well-being of Glasgow. Glasgow Life also creates unforgettable experiences for tourists, strengthening the city’s visitor economy. We stage world-class events, conferences and festivals which enhance Glasgow’s international reputation. Glasgow is the first city to be named European Capital of Sport twice sport and was also the first place in the UK to be named a UNESCO City of Music.

 

Benefits at Glasgow Life

• 30 days holiday allowance plus 6.5 public holidays (for full-time roles). After 5 years completed service, the entitlement will increase to 35 days from the next annual leave year
• Membership of the Local Government Pension Scheme
• Discounted Glasgow Club membership and money off in our museum shops and online store
• Option to buy extra annual leave
• Cycle-to-work scheme
• And much more!

 

Diversity matters at Glasgow Life

We're determined to reflect the extraordinary diversity of Glasgow in our workforce. Glasgow Life is on a journey to develop a workplace that reflects the communities we serve. Where everyone feels empowered to bring their full, authentic selves to work. We're a Disability Confident and Carer Positive employer and invite candidates from all backgrounds to apply. Read more about our commitment to equality and diversity on our website. https://www.glasgowlife.org.uk/the-small-print/an-inclusive-employer

 

Application Packs

The following alternative Application Packs can be requested in other format for example, Braille, Audio and other languages.  To request an alternative Application Pack please phone 0141 287 1054.  Packs will be posted out to you 2nd class within 3 working days of receiving your telephone request.  Please note the closing date of the job advert if requesting this to ensure that you give yourself plenty of time to complete your application form and return to us.

Further Information

Please note that Glasgow Life, as an ALEO to Glasgow City Council, is currently completing a Job Evaluation exercise and introducing a new pay and grading structure which may impact on current salaries quoted in job adverts, see 

https://www.glasgow.gov.uk/jobevaluation for more information.

 

 

For further information about working for us please refer to our website https://www.glasgowlife.org.uk/work-with-us