Administrative Assistant

Job Description

We are seeking an Administrative Assistant to support the Children, Young People and Partnerships Directorate. As part of the Performance team, you have an active role in supporting service delivery through adherence to the Data Protection Act/GDPR, that includes compliance with Freedom of Information and Subject Access Requests, gathering and collation of information within structured timescales, collating and analysing data, and ad hoc performance reporting. A high degree of IT literacy is required as is the ability to embrace the use of new systems quickly. The successful candidate will also be required to promote and develop partnership working with services and teams in the council.

KNOWLEDGE:

Evidence of competency in literacy and numeracy skills at Higher level including passes in Mathematics and English, or equivalent subjects is essential as is experience of providing support services. Jobholders must also have experience of working with computer-based management information systems, databases and spreadsheets, combined with evidenced competency in keyboarding and administrative duties.

Proficiency in the use of all Microsoft Office packages is essential and experience of other project management tools would be desirable.

Accomplished interpersonal and team working skills are essential as is the ability to deal with a range of contacts up to senior management level.

A qualification to HNC/SVQ3 level in Business Studies, Office Management or Administration is desirable.

 

CLOSING DATE – Sunday 4th August 2024

INTERVIEW DATE - week commencing 12th August 2024

Requirements

Position Title: Administrative Assistant

Directorate: Children, Young People & Partnerships

Location: Fairfield House, Dalkeith

Contract Status: Permanent

Hours of Work: 36

Working Pattern: Normal office hours

Weeks per year: 52

Please note that it is Midlothian Councils policy that successful applicants will be appointed to the first point on the salary scale.

Based on you working 36 hours over 52 weeks per year the minimum actual salary for this position is £27,181.61  per annum.

Responsibilities

Regulated Work with Children

This post is considered Regulated Work with Children, under the Protection of Vulnerable Groups (Scotland) Act, 2007. Therefore, it is an offence to apply if you are barred from working with children.

Successful candidates will require PVG Scheme membership for Regulated Work with Children. You will be required to join the Scheme or undergo a PVG Scheme Update check prior to commencing employment with Midlothian Council, the cost of which will be met by you.

For further information on the PVG Scheme please visit www.disclosurescotland.gov.uk

The Individual

If you have difficulty applying for this post or in accessing attached documentation, or if you have a disability and reasonable adjustment is required, please email recruitment@midlothian.gov.uk to speak to a member of the Recruitment Team, stating the post reference number.

Midlothian Council is currently undergoing a period of transformation, changing and improving the way it delivers services in Midlothian. As a consequence, there are a number of existing employees for whom we are committed to seeking suitable alternative employment within the Council in accordance with our legal obligations. Candidates are advised that, for some vacancies, internal candidates in this situation will be interviewed before the wider selection pool and a slightly longer delay may be experienced before application outcomes can be advised to you. Thank you for your patience in this matter.

If you are a trainee of a Midlothian Council Training Programme, have a disability or you are a care experienced young person you are eligible for a guaranteed interview if you meet the essential criteria for the post.