Buying Administrator

Job Description

To administer the various transactional processes employed by the processing team including:

• sourcing of supplies to fulfil departmental orders
• raising purchase orders with suppliers
• delivering excellent customer service
• prompt and efficient handling of order queries through to order fulfilment

 

Requirements

Process council purchases

Collate requisitions, source supply and process orders through the Purchase Management System (PMS)

Monitor the transactions being requested and processed

Assist the procurement team with the development of system catalogues

Liaise with processing team to ensure prompt settlement of invoices

Order query resolution

 

The Individual

Administration roles/finance administration

Experience making purchases on behalf of an organisation

Finance/administration HND/HNC qualifications

Procedural skills

Organisation and time management skills

Microsoft office skills – Excel, Word, Powerpoint, Access

Strong customer care skills and focus

Initiative and accuracy when working to tight deadlines

Team work skills and flexibility to meet operational demands

Excellent communication skills – both written and verbal

Willingness to accept direction/delegation

A flexible approach to new working practices and technology

 

Temporary post for 1 year

 

Closing Date: 1 August 2025

Starting Salary: £25,692.55 (pro rata)

Hours per week: 21.75

£13.63 per hour

 

Proposed Interview Date: TBC

For further information, please contact Jamie Fraser, jamie.fraser@moray.gov.uk