Clerical Assistant/WPO

Job Description

To provide a secretarial, clerical,  administrative service for Buckie Harbour Office. This post involves processing of personnel/payroll records,  Sales Ledger, Purchase Ledger, computer use, processing of large volumes of paperwork on weekly basis.    

Harbours is part of Transportation Service.

Requirements

Personnel Management.
Financial Procedures.    
Intermediate to Advanced level of knowledge of  Computer Systems.
General Administrative Duties.

The Individual

Experience of working in a multi-disciplined office using relevant technology and equipment e.g. photocopier, Email, Intra/Internet
Experience of using a range of computer packages including Microsoft Office, Excel, Access, Publisher
Working knowledge of financial processes
4 SQA Standard Grades or equivalent at level 3 or above including Arithmetic and English.
Intermediate level of IT skills – Microsoft Office Word and Excel
Ability to meet deadlines with production at high level of accuracy in work – attention to detail
Well organised and able to act on own initiative as well as part of a team
Willingness to gain knowledge, attend courses
Self-confident and self- motivated
Flexible in approach and open to different ways of working
Effective communication skills both oral and written
Accurate with figures
Excellent customer care/people skills
Working knowledge at Intermediate to Advanced level of Microsoft Office

Ability to work as part of a small close knit team
Confident, efficient and reliable
Discreet and tactful
Ability to relate well with all levels of staff
Willingness to accept direction/delegation
Appreciation, acceptance and commitment to the importance of confidentiality
Ability to work in a shared office
Flexibility to meet the needs and demands of the service
Ability to work in different offices depending on the needs of the service

 

Temporary position for 6 months

Closing Date: 31 January 2025

Starting Salary: 24,995.10

36.25 hours per week

£13.26 per hour

Proposed Interview Date: w/c 17 February 2025

For Further information contact Karen McGilly on 01343 563788 or karen.mcgilly@moray.gov.uk