Clerical Assistant/WPO

Job Description

To provide a secretarial, clerical,  administrative service for Buckie Harbour Office. This post involves processing of personnel/payroll records,  Sales Ledger, Purchase Ledger, computer use, processing of large volumes of paperwork on weekly basis.    

Harbours is part of Transportation Service.

 

Requirements

Personnel Management.

Financial Procedures.    

Intermediate to Advanced level of knowledge of  Computer Systems.

General Administrative Duties.

 

The Individual

Experience of working in a multi-disciplined office using relevant technology and equipment e.g. photocopier, Email, Intra/Internet

Experience of using a range of computer packages including Microsoft Office, Excel, Access, Publisher

Working knowledge of financial processes

4 SQA Standard Grades or equivalent at level 3 or above including Arithmetic and English.

Intermediate level of IT skills – Microsoft Office Word and Excel

Ability to meet deadlines with production at high level of accuracy in work – attention to detail

Well organised and able to act on own initiative as well as part of a team

Willingness to gain knowledge, attend courses

Self-confident and self- motivated

Flexible in approach and open to different ways of working

Effective communication skills both oral and written

Accurate with figures

Excellent customer care/people skills

Working knowledge at Intermediate to Advanced level of Microsoft Office

Ability to work as part of a small close knit team

Confident, efficient and reliable

Discreet and tactful

Ability to relate well with all levels of staff

Willingness to accept direction/delegation

Appreciation, acceptance and commitment to the importance of confidentiality

Ability to work in a shared office

Flexibility to meet the needs and demands of the service

Ability to work in different offices depending on the needs of the service

 

Temporary position for 6 months

 

Closing Date: 4 April 2025

Starting Salary: 24,995.10

36.25 hours per week

£13.26 per hour

Proposed Interview Date: to be confirmed

For Further information contact Karen McGilly on 01343 563788 or karen.mcgilly@moray.gov.uk