Information Governance Records Assistant (Temporary)

Job Description

To be part of the Council’s Information Governance (IG) Service and assist with ensuring compliance with the Council’s IG obligations.

This role will focus on assisting with the Council’s Corporate Information Storage solutions, namely the Closed Records Store(s)(CRS).

 

Requirements

Assist with the running of Corporate Information Storage solutions, inc. the Closed Records Store(s) (CRS) and maintaining the fabric of the CRS.

Assist with the CRS collections; including updating the records register, the physical collection of new boxes/records to be accessioned, re-boxing records as required and, physically pulling out records either for retrieval or destruction.

Support with drafting and reviewing written policies, procedures and guidance documents, specifically for the CRS Responding to, and advising on, enquiries from Services.

 

The Individual

Experience of methodical work requiring attention to detail

2 Higher Grades or equivalent, preferably including English

Drivers Licence

Organised and adaptable

Self confident and self

Ability to undertake own administration using Microsoft office packages

High level of accuracy in work and attention to detail

Good IT skills

Appreciation and acceptance of, and commitment to, the importance of confidentiality

Effective organisational and time management

Willing to accept direction/ delegation

Able to communicate clearly both verbally and in writing

You will be expected to travel efficiently and effectively between various work locations within Moray to meet the operational requirements of the Service. Due to the rural nature of Moray, this is normally undertaken by use of a car/van

Ability to work with physical records; including manual handling of boxes, and ability to work at height (i.e. platformed ladder)

Manual handling of records within Closed Records Store

Ability to work flexibly to meet the needs and demands of the service

Ability to work in different offices/locations dependent on requirements

Ability to work in an open plan/shared office

 

Temporary position for 12 months

Closing Date: 4th September 2026

Salary: £27,671.80 - £29,292.90

Grade: 4

Hourly Rate: Starting from £14.68

Hours per week: 21.75 hours

 

Proposed Interview Dates: 23 / 24 September 2026

 

For all enquires please contact Aileen Scott, Service Manager Legal Services by email: Aileen.Scott@moray.gov.uk