Primary School Administrator

Job Description

To ensure the effective administrative functioning within the school and to develop and implement administrative policies and procedures within the school.

Responsibilities

• Assist the Head Teacher and Senior Management Team in introducing, maintaining and reviewing administrative policies and procedures within the school.
• Provide appropriate financial information and administrative advice for the Head Teacher and the Senior Management Team within the school.
• Ensure the effective management and maintenance of the Seemis Management System within the school.
• Manage all general clerical and administrative functions within the school.
• Adopt procedures to ensure a safe working environment.
• Participate in the Council's Employee Review and Development Programme.

The Individual

• Experience in administrative and clerical work including financial management systems, composing letters/reports, record keeping, filing and dealing with the public
• Recognised typing / word processing qualification (eg typing RSA stages 11 or SCOTVEC Text Processing Certificates).
• Experience of Microsoft Office including software packages such as Excel, Access).
• High level of accuracy in work
• Ability to prioritise workload
• Ability to use initiative in day to day tasks
• Ability to participate as a team member
• Self confidence
• Self motivated
• Strong customer care skills and focus
• Effective organisational skills including time management
• Appreciation and acceptance of, and commitment to the importance of confidentiality
• Good knowledge of software packages – e.g. Microsoft Office / XP / Frontpage
• Ability to demonstrate a high standard of numeracy and literacy skills
• Flexibility and adaptability
• Willingness to accept direction/delegation
• Understanding of and ability to demonstrate key inter-personal skills, both on the telephone and face to face
• Approachability and willingness to help
• Discretion
• Flexibility to meet the needs and demands of the service

This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.

Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Closing Date: 12 December 2025
Starting Salary: £28,520.05 (pro rata)
£15.13 per hour
25 hours per week - (47.15 week contract, i.e. term time working plus balance of days to be worked during school holiday periods.)

Working Pattern: Monday to Friday

For further information contact: Head Teacher, St Sylvester's Primary School, telephone 01343 541453, email admin.stsylvestersp@moray-edunet.gov.uk