Senior Clerical Assistant

Job Description

To provide a clerical and administrative service within the school.

Requirements

This post is considered to be a ‘Regulated Role’ under the Disclosure (Scotland) Act 2020. Under the Act it is a legal requirement for an individual undertaking a regulated role with children or protected adults to be a member of the Protecting Vulnerable Groups (PVG) scheme.

Therefore the successful candidate will be required to join the PVG Scheme or undergo a PVG Scheme Update check prior to any formal offer of employment being made by Moray Council.

Responsibilities

• Responsible for recording information in SEEMIS computer system.
• Word processing of documentation.
• Cash handling and banking as required.
• Assisting with staff supervision.
• Undertaking general clerical duties including reception.

The Individual

• Experience of working in a busy office environment using relevant technology and equipment eg photocopier, email, intra/internet.
• Significant experience in clerical work including figure work and typing.
• Experience of handling cash.
• Four SQA Standard Grades or equivalent (at level 3 or above) including English and Maths.
• A qualification in office administration/secretarial subjects.
• Experience of a range of software applications eg SEEMIS, Microsoft applications.
• Demonstrate an understanding of key skills in organising oneself i.e. ability to prioritise and work to deadlines.
• Effective communication skills, both oral and written.
• Self confidence.
• Self motivated.
• Excellent typing/word processing skills.
• Accuracy and attention to detail.
• Ability to work on own initiative as well as part of an effective team.
• Well developed interpersonal skills.
• Flexibility and ability to adapt to changing demands and situations.
• Appreciation, acceptance and commitment to the importance of confidentiality.
• Willingness to accept direction/ delegation.
• Ability to work in a shared office.
• Flexibility to meet the needs and demands of the service.

Working Pattern: Thursday & Friday
Potential Interview Date: week commencing 28 September 2026

Closing Date: 18 September 2026
Starting Salary: £27,671.80 (pro rata)
£14.68 per hour
13.75 hours per week (47 week contract, i.e. term time working plus balance of days to be worked during school holiday periods)

For further information contact: School Support Officer, Elgin High School, 01343 545181, admin.elginhigh@moray-edunet.gov.uk