Compliance Officer (General), Pullar House, Perth

Main Purpose of the Role

Working within Perth & Kinross Council is more than a job, it's about being part of something meaningful. It's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We currently have the following opportunity:

Compliance Officer (General) - PKC13284
£41,276 - £45,349
Pullar House, Perth

Perth & Kinross Council Property Services provide professional services for the development and maintenance of a significant portfolio of public buildings including secondary, primary and nursery schools, residential care homes, offices, day care facilities, civic buildings and other facilities. The Division draws together all of the key elements of building operational management and construction, design and procurement.

The Compliance Team deal with a complex array of servicing and maintenance contracts to ensure legal health & safety compliance and assist in informing the Planned Maintenance programmes. We have an immediate need for a Compliance Officer to oversee our planned preventative maintenance contracts and to ensure compliance with applicable regulations and standards, including the Health & Safety Executives Approved Codes of Practice and Guidance, across the non-domestic property estate portfolio.

This will be a challenging role within a dynamic multi disciplinary office. Duties will include arranging and managing periodic inspections, reviewing risk assessments and reports from the appointed contractor(s), interpreting results and facilitating and managing any remedial works. Check and validate contractor applications for payment. Ensuring the maintenance of accurate records for all property compliance works providing data, performance indicators and reports as required including maintaining a Property asset register.

Main accountabilities for the role are to:

• Oversee our Planned Preventative and Reactive Maintenance Contracts for water management, swimming pools, water fountains, boiling taps and closomat WCs.
• Responsible for reviewing any monitoring or servicing reports and instructing any remedial action required. This includes the L8 Risk Assessments. Consequently practical experience of working on hot & cold water systems would be advantageous.
• Ensuring all documentation is submitted on time and is acceptable.
• Auditing contractors to ensure they are carrying out their statutory duties and highlighting any non-conformities to the Responsible Person/Duty Holders.
• Ensuring all monitoring, maintenance and remedial works are completed promptly and efficiently.
• Develop and maintain an asset register of all water systems and associated devices including provision of schematic diagrams used within the property estate.
• Assist the Responsible Person(s) in the management of the control of legionella.
• To conduct root analysis investigations into accidents & incidents and to highlight any short comings in Perth and Kinross Council's processes or procedures and to continually improve and implement any training or changes to the Water Management Plan in order to bring about positive change and education in the area of compliance.
• Assist in the procurement of competent contractors and risk assessors.
• To produce a written scheme of control for each site within the property estate and to keep this current in conjunction with the appropriate site manager.
• To support with the management of other planned preventative disciplines as required.

Skills & Experience Required

Requirements

We are seeking a highly experienced professional with a proven track record in managing water-related risks within non-domestic property estates. Extensive experience in water management systems is essential, particularly in reducing risks associated with Legionnaires’ disease and other waterborne contaminants, in full compliance with relevant legislation and HSE Codes of Practice.

Applicants must have direct experience working for or with a duty holder, ideally in a Contract/ Account Manager capacity, and be able to demonstrate a commitment to high standards of compliance and customer service. Attention to detail is a critical and non-negotiable requirement for success in this role.

The following qualifications/training are mandatory and must be held at the time of application or obtained within six months of appointment (training costs will be covered by Perth & Kinross Council):

• P900 – Control of Legionella in Domestic Hot and Cold Water Systems (or City & Guilds equivalent)
• P901 – Management and Control of Building Hot & Cold Water Services (or City & Guilds equivalent)
• The Water Supply (Water Fittings) (Scotland) Byelaws 2014
• Legionella Awareness Training

Ideally you will hold membership of the Water Management Society and be willing to work toward obtaining full membership within three years.

Candidates must possess:

• Substantial industry experience in water management systems within non-domestic buildings.
• Detailed knowledge of the legal and regulatory requirements.
• Comprehensive knowledge of mechanical systems in a Building Services environment.
• Strong planning and organisational skills, with a demonstrable ability to meet strict deadlines.
• Supervisory experience, including contractor and staff management.
• A valid driving licence.
• Proficiency in computer systems, including Microsoft Office and asset management software (e.g., CAFM systems).

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about Perth & Kinross Council and you could soon be joining our team!

Here's what we can offer you:

• A generous annual leave package
• 6 days public holiday and an additional discretionary day
• Eligibility to join our pension scheme
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
• Flexi time (remove if not relevant)
• Access to a range of benefits

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree. Our FAQs on hybrid working can be found here Hybrid working FAQs. We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.

Next Steps

We would love to hear from you and would encourage you to get in touch with Alistair Stuart, Senior Compliance Officer via email: ajstuart@pkc.gov.uk to find out more.

Click “APPLY NOW”

External candidates are required to provide contact details for 2 references, including email addresses. One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on (01738) 475555 or recruitment@pkc.gov.uk to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland check.

If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.