Compliance Officer (General), Pullar House, Perth

Main Purpose of the Role

Working within Perth & Kinross Council is more than a job, it's about being part of something meaningful. It's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We currently have the following opportunity:

Compliance Officer (General) - PKC13639
£42,721 - £46,944
Pullar House, Perth

Perth & Kinross Council Property Services provide professional services for the development and maintenance of a significant portfolio of public buildings including secondary, primary and nursery schools, residential care homes, offices, day care facilities, civic buildings and other facilities. The Division brings together key functions including building management, design, construction and procurement to ensure safe, legally compliant and well-maintained environments.

The Compliance Team manages a wide range of servicing and maintenance contracts to ensure statutory compliance and to assist in informing the Planned Maintenance programmes. We have an immediate need for a Compliance Officer to oversee our planned preventative maintenance contracts and to ensure compliance with applicable regulations and standards, including the Health & Safety Executives Approved Codes of Practice and Guidance, across the non-domestic property estate portfolio.

This is a challenging and rewarding opportunity within a dynamic multi-disciplinary environment.

Main Duties & Responsibilities:

• Oversee our Planned Preventative and Reactive Maintenance Contracts for water management, swimming pools, water fountains, boiling taps and closomat WCs.
• Review L8 Risk Assessments, interpreting results and instructing appropriate remedial actions.
• Responsible for reviewing any monitoring or servicing reports and instructing any remedial action required. Consequently, practical experience of working on hot & cold water systems would be advantageous.
• Ensuring all statutory and servicing documentation is submitted accurately and within required timescales.
• Conduct audits of contractors to ensure they are fulfilling statutory duties, identifying non-conformities and reporting these to Responsible Person(s)/Duty Holders.
• Ensuring all monitoring, maintenance and remedial tasks are completed promptly, effectively and in accordance with statutory requirements.
• Develop and maintain an asset register of all water systems and associated devices, including up-to-date schematic diagrams.
• Support Responsible Person(s)/ Duty Holder in fulfilling their operational responsibilities for legionella control across the estate.
• Undertake root analysis into compliance related incidents or failures and identify any gaps in processes or training.
• Support ongoing improvements to the Council’s Water Management Policy and associated procedures.
• Assist in the procurement of competent contractors and risk assessors.
• Produce and maintain site-specific Written Scheme of Control in collaboration with site managers and Responsible Person(s).
• Provide compliance data, KPIs and reports to support operational planning and corporate reporting.
• To support with the management of other planned preventative disciplines as required.
• Validate contractor applications for payment.

Please note, we are currently unable to offer sponsorship for this post.

Skills & Experience Required

We are seeking a highly experienced professional with a proven track record in managing water-related risks within non-domestic property estates. Extensive experience in water management systems is essential, particularly in reducing risks associated with Legionnaires’ disease and other waterborne contaminants, in full compliance with relevant legislation and HSE Codes of Practice.

Mandatory Requirements:

• Direct experience working as or with a Responsible Person, ideally in a Contract/ Account Manager capacity.
• Substantial industry experience in water management systems within non-domestic buildings.
• Legionella Awareness Training.
• Direct experience and/or strong working knowledge of reviewing or undertaking L8 Legionella Risk Assessments, with the ability to interpret findings and determine appropriate remedial actions.
• Detailed knowledge of the legal and regulatory requirements.
• Attention to detail is a critical and non-negotiable requirement for success in this role.
• Comprehensive knowledge of mechanical systems in a Building Services environment (practical experience of working on hot & cold water systems would be advantageous).
• Strong planning and organisational skills, with a demonstrable ability to meet strict deadlines.
• Supervisory experience, including contractor and staff management.
• Proficiency in computer systems, including Microsoft Office and asset management software (e.g., CAFM systems).
• A valid UK driving licence as this post requires you to travel to locations throughout the Perth & Kinross Council area. 

The following qualifications/training are mandatory and must be held at the time of application or obtained within six months of appointment (training costs will be covered by Perth & Kinross Council):

• Responsible Person training
• P900 – Control of Legionella in Domestic Hot and Cold Water Systems or an equivalent accredited course (e.g. City & Guilds or Water Management Society)
• P901 – Management and Control of Building Hot & Cold Water Services or an equivalent accredited course (e.g. City & Guilds or Water Management Society)
• The Water Supply (Water Fittings) (Scotland) Byelaws 2014

Ideally you will hold membership of the Water Management Society or be willing to work toward obtaining full membership within three years.

Working For Us

In return, we offer excellent terms and conditions including generous holidays, flexi-time, pension scheme, supportive management and flexible working arrangements to help you achieve a healthy work life balance.  For full details please visit https://www.pkc.gov.uk/employmentinformation 

The successful candidate will have access to training and support for continued professional development.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about Perth & Kinross Council and you could soon be joining our team!

Here's what we can offer you:

• A generous annual leave package
• 6 days public holiday and an additional discretionary day
• Eligibility to join our pension scheme
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
• Flexi time
• Access to a range of benefits

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree.

Our FAQs on hybrid working can be found here Hybrid working FAQs

We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.

Next Steps

We would love to hear from you and would encourage you to get in touch with Alistair Stuart, Senior Compliance Officer at ajstuart@pkc.gov.uk to find out more.

Click “APPLY NOW”

External candidates are required to provide contact details for 2 references, including email addresses. One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on (01738) 475555 or recruitment@pkc.gov.uk to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland check.

If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.