Management Assistant, 2 High Street, Perth - Internal

Main Purpose of the Role

Working within Perth & Kinross Council is more than a job, it's about being part of something meaningful. It's about being part of an organisation that puts people at the heart of all we do and provides opportunities to make a real difference by enhancing every life we touch.

We currently have the following opportunity:

Management Assistant - PKC12917
£26,090 - £27,498
2 High Street, Perth

Please note: Only existing employees of Perth & Kinross Council may apply.

An exciting opportunity has arisen for a Management Assistant working within Business Services to provide a comprehensive, professional and high level of business support.

This post is based at 2 High Street, Perth though the Council are currently operating a hybrid working system with a minimum of 2 days based in the office combined with working from home and on MS Teams. 

The successful candidate will be required to perform the following duties:

•    Administer the Early Learning & Childcare (ELC) applications process in line with PKC Policy & guidelines.
•    Check all new ELC applications received, obtain further information if required and then process accordingly.
•    Monitor available spaces at all PKC School settings. Liaising with the setting over any issues/anomalies.
•    Allocate places where available and manage changes promptly.
•    Communicate outcome information for all applications received.
•    Respond to queries received from parent and carers, ELC settings, and other PKC departments.

Skills & Experience Required

We are looking for a focused individual who has experience in an administrative role.  

You should have excellent organisational and prioritisation skills as this is a busy and demanding role with often conflicting priorities. 

The successful candidate should have: 

•    Excellent IT skills with a good working knowledge of the Microsoft Office 365 suite of packages.
•    Excellent communication skills to be able to deal with internal and external customers.
•    The ability to deal with sensitive and confidential information.
•    The ability to work accurately under pressure and within tight timescales.
•    The ability to forward plan and manage your own workload.
•    Experience of working within a busy team and able to demonstrate good working relationships.

Working at Perth & Kinross Council

Our values and behaviours influence our work and support us in the delivery of our key priorities. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about Perth & Kinross Council and you could soon be joining our team!

Here's what we can offer you:

• A generous annual leave package
• 6 days public holiday and an additional discretionary day
• Eligibility to join our pension scheme
• Family friendly and positive work/life balance policies such as Flexible Working, Maternity, Paternity & Adoption leave, time off for volunteering and our Wellbeing Framework
• Flexi time
• Access to a range of benefits

We recognise there can be benefits to flexible working and where individual jobs allow, we seek to support this. You are encouraged to discuss potential options with the recruiting manager, if this is of interest to you. A healthy work life balance is important to us and we provide supportive management and, where possible, flexible working arrangements to help you achieve that balance. You will have access to training and support for continued professional development.

For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree.

Our FAQs on hybrid working can be found here Hybrid working FAQs

We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.

Next Steps

We would love to hear from you and would encourage you to get in touch with Janice Johnstone on 01738 472351 or at JaniceJohnstone@pkc.gov.uk to find out more.

Click “APPLY NOW”

External candidates are required to provide contact details for 2 referees, including email addresses.  One of these must be your current or most recent employer.

We welcome applications from everyone and as a Disability Confident employer, we guarantee to interview applicants who declare a disability and meet the essential requirements of the post. Please contact the hiring manager above or the Recruitment Team on (01738) 475555 or recruitment@pkc.gov.uk to discuss any reasonable adjustments. Appointments are based on evidence supplied during the selection process.

Diversity is important to us and although some of our jobs may be perceived to be traditionally gender specific, we welcome applications from everyone and would encourage you to apply if you meet the job requirements. That includes welcoming applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

To comply with Baseline Personnel Security Standard, you will be required to complete a Disclosure Scotland check.

If you have lived overseas for a period of 12 months or more (continuous or total) within the last 5 years, an Overseas Criminal Record Check will be required. You will be required to provide this check.

A confirmed offer of employment and commencement in the post will be subject to the outcome of the above mentioned mandatory pre-employment checks (including references) and will also include eligibility to work in the UK, qualifications and fitness to undertake the post.