Primary School Support Assistant, Rattray Primary School

Job Description

Primary School Support Assistant (Fixed Term until 28 March 2025) - PKC11336
£15,621 - £16,361 (28.5 Hours per week, Term-time only)
Rattray Primary School

As our Primary School Support Assistant you will provide a general reception service, receive visitors, issue visitor cards and deal with enquiries from the public, both in person and on the telephone  You will also pass on relevant information or refer the caller / visitor to the appropriate source.

Requirements

Ideally you will have experience of working with children.

•    You must have good organisation and administrative skills.
•    You must be able to use ICT including Word & Excel for a variety of purposes.
•    You must be able to keep financial records.
•    Ideally you will have knowledge of child protection issues.
•    Ideally you will have a  basic understanding of financial procedure.
•    You must be able to build and maintain positive relationships with children, colleagues and parents.
•    You must be able to cope with the demands of the job and attend on a regular basis.
•    You must have an awareness of Health and Safety Issues as they affect you and others and comply with all relevant Health and Safety legislation. 
•    You must be able to treat children, colleagues, parents and the community in accordance with the Council’s policies on equalities and dignity at work.
•    The ability to communicate effectively with children, colleagues and parents verbally and in writing.
•    Have a flexible attitude to sharing duties.
•    You must be willing to work indoors and outdoors.
•    Ideally you will be committed to the wider life of the school.
•    Contribute to the performance of the school by achieving team objectives and priorities.
•    Demonstrate personal commitment to tasks and objectives routinely delivering a first class service to all customers.
•    Demonstrate a willingness to work in a collaborative environment.
•    You must be able to work independently.

Responsibilities

•    Screen incoming emails to general school and headteacher accounts; monitor text message communication and the school’s social network pages, responding and forwarding within school as appropriate. 
•    Sort and prioritise incoming mail and messages for the headteacher and the school to facilitate efficient distribution and appropriate response.
•    Ensure outgoing mail is despatched as appropriate, meeting deadlines, and ensuring the security of confidential records.
•    Provide clerical support through minute taking, handling sensitive and confidential documentation, filing duties, messengerial duties and collection of school monies e.g. lunch, school trips. 
•    Maintain and update various registers, records and update databases including SEEMIS.
•    Operate reprographic equipment, collate and issue print materials.
•    Support the Headteacher in ensuring effective compliance with Council financial policies and procedures including assisting with Devolved School Management procedures.
•    Support the Headteacher to maintain proper financial records, e.g. carry out bank reconciliations and maintain petty cash floats.
•    Update financial commitment systems ensuring that all income and expenditure transactions are recorded for DSM and School Funds.
•    Maintain financial records through the use of the Council’s Financial System (Integra) and Procurement System (PECOS).
•    Support the wider life of the school e.g. special seasonal events, organisation of parents’ evenings and prize giving.
•    Assist with management and maintenance of resources across the school. 
•    Assume specific responsibilities in agreed and planned procedures for emergencies and contingency planning.
•    Build good and trusting relationships with children and adhere to child protection and equalities legislation.

You may be required to perform duties other than those given in the job description for the post.  The particular duties and responsibilities attached to the post may vary from time to time depending on the requirements of the Service without changing the general character of the duties or the level of responsibilities entailed.

The Individual

For further information about this vacancy please contact Joanna Robertson, Head Teacher of Rattray Primary School on 01250 871980.

When completing your application for this post, please ensure that you provide contact details (including e-mail addresses) for two referees.  One should be your current or most recent employer.

Please APPLY ONLINE.  Facilities are available at all public libraries in Perth and Kinross.  If you have a disability and require reasonable adjustments, please call 01738 475555 to discuss.

As part of our safer recruitment measures, any offer of employment will be subject to the successful completion of mandatory checks including eligibility to work in the UK, Disclosure Scotland or PVG, qualifications, references, and fitness to undertake the post.  This may also include an Overseas Criminal Records Check if you have spent time living overseas.

A healthy work life balance is important to Perth & Kinross Council and we provide supportive management and flexible working arrangements to help you achieve a healthy work life balance.  You will have access to training and support for continued professional development.

Some jobs may have been traditionally carried out predominately by one gender, but we would encourage you to apply if you meet the requirements, irrespective of your gender. 

Perth & Kinross Council welcomes applications from former armed forces personnel/reservists.  Many of the skills picked up during your military career could be transferred directly into a role with local government.

At PKC our values and behaviours influence our work and support us in the delivery of the Perth and Kinross Offer.  In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours.  Find out more about PKC and you could soon be joining our team!

Find out more about working for Perth & Kinross Council and living in one of the most scenic areas of Scotland  Jobs, careers and employment.

What we can do for you

If you are successful in a role with Perth & Kinross Council, you will have access to a range of benefits to help your physical, mental and financial wellbeing.