Project Support Officer, Pullar House, Perth

Job Description

Project Support Officer (Fixed Term for up to 12 Months) - PKC12151
£24,589 - £26,341 (30 Hours per week)
Pullar House, Perth

The Systems Support Team are looking for a dynamic, self managed and self motivated person to support the the daily activities of the team, and support also the ongoing MOSAIC Implementation Project Team to deliver the project on time and to budget.

Your organisational skills will be critical in the maintenance of the overall action plans and project plans. To do this you will regularly work with the system team and project team and other groups to gather and identify progress to ensure it reflects current agreed milestones.

You will monitor, analyse and identify areas that may fail to meet their milestones / targets and you will work with the appropriate leads to agree and capture exception reporting and new milestones.

You will be the focal point for document control and be responsible for maintaining a document repository for all system and project documentation. You will advise on the different templates to be used for reporting and be responsible for the constant collection, filing and distribution of all documentation.

You will ensure that all documents conform to a naming, numbering and version control methodology and that only the latest revisions are distributed.

You will be responsible for maintaining/tracking the system and project budgets and delivering the financial updates at the appropriate meetings.

You will be able to evidence experience within a similar environment

This role is one year fixed term tole and is based in Pullar House, Kinnoull Street Perth.

For purposes of connection and collaboration with colleagues and with the community we serve, our full-time employees work on site for a minimum of 2 days per week with the arrangements for part time employees being agreed on a basis which will ensure that they benefit to an equivalent degree. Our FAQs on hybrid working can be found here Hybrid working FAQs. We are committed to being a more inclusive employer - to ensure we can consider any reasonable adjustments, please either contact the recruiting manager to discuss any individual circumstances, discuss at interview or, if you prefer, after any conditional offer is made.

Requirements

You will be able to demonstrate and provide examples of experience working within teams with complex roles, or project and programme environments, providing very high levels of organisational and administrative support, which this role will require.  

In this role you will work with all stakeholders across council service areas, supporting the planning activities of the different activities of the system and the project team. You should be able to give examples of successfully providing administrative and business support across varied groups.

You will have a working knowledge of and be an experienced Myview user, or similar HR systems, who is able to monitor the teams sickness absence, annual leave, mileage requests etc on behalf of the line manager, resolving or escalating issues when appropriate.

You will be able to demonstrate your ability as an effective communicator. This role requires you to be a key presence at all Project Board, Steering Group and Forums where you will capture all the relevant actions from the meeting and be willing and able to challenge the meeting in order to clarify points, actions and debate to ensure an accurate and comprehensive record is captured. You should have current experience in a similar role and be able to demonstrate your ability to manage, support and resolve issues in this type of setting.

Ideally, will have experience of and be an advanced user of MS Sharepoint and the Microsoft Office suite, or similar products, both of which will enable you to deposit, maintain, and extract project intelligence to support the overall project and the project objectives.

You will hold a minimum of HNC in a relevant discipline such as business administration or similar, or alternatively be able to evidence equivalent experience working in a similar environment supporting management activities. Ideally you will have a foundation project management qualification (eg. PRINCE2 Foundation). 

The Individual

If you would like any more information regarding this vacancy Sandy Strathearn, Service Manager Business Improvement, email: sstrathearn@pkc.gov.uk or Heather Hope, Acting Team Leader, email: hmhope@pkc.gov.uk

When applying for this post, please provide current contact details (including e-mail addresses) for two referees, one should be your present or most recent employer. However, if you are an existing employee of Perth & Kinross Council, you are only required to provide reference details for your current employer.

At PKC our values and behaviours influence our work and support us in the delivery of the Perth and Kinross Offer. In your application, and should you be invited to interview, you will be asked to describe situations that support the criteria required in the role and which also demonstrate our values and behaviours. Find out more about PKC and you could soon be joining our team!

Please APPLY ONLINE. Facilities are available at all public libraries in Perth and Kinross. If you have a disability and require reasonable adjustments, please call 01738 475555 to discuss.

As part of our safer recruitment measures, any offer of employment will be subject to the successful completion of mandatory checks including eligibility to work in the UK, Disclosure Scotland or PVG, qualifications, references, and fitness to undertake the post. This may also include an Overseas Criminal Records Check if you have spent time living overseas.

Some jobs may have been traditionally carried out predominately by one gender, but we would encourage you to apply if you meet the requirements, irrespective of your gender.

What we can do for you

If you are successful in a role with Perth & Kinross Council, you will have access to a range of benefits to help your physical, mental and financial wellbeing.   

A healthy work life balance is important to us and we provide supportive management and flexible working arrangements to help you achieve a healthy work life balance. You will have access to training and support for continued professional development.

Perth & Kinross Council welcomes applications from former armed forces personnel/reservists. Many of the skills picked up during your military career could be transferred directly into a role with local government.

For more information about working for Perth & Kinross Council and living in one of the most scenic areas of Scotland, look at our Jobs, careers and employment page.