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The Business Support Administrator is responsible for providing a comprehensive administrative and secretarial support service to the Executive Managers – Schools, and Quality Improvement. The post holder will be required to liaise with a wide range of senior managers and Elected Members, as well as senior officers from agencies out with the Local Authority, and members of the general public. The post holder will be required to have a sound working knowledge of the organisation and the political environment it operates within. The main duties of the post include:

To pro-actively manage and oversee all aspects of the day-to-day running of the Executive Managers’ diaries, and those of other officers, ensuring that all relevant papers, briefings and other information for meetings, conferences, seminars etc are prepared and ready in time; management of the Executive Managers’ email boxes;
To ensure efficient office support systems are in place which are consistent with Council policies and standards;
To co-ordinate relevant documentation relating to Children’s Services e.g. coordinated support plans, school exclusions, Placing Requests, Child Protection Referral Forms;
To maintain a comprehensive filing system for Children’s Support Plans, School Development Plans, Improvement Plans, Complaints, Sickness, Placing Requests, GIRFEC Information, Exclusions etc;
To be the first point of contact in the Executive Managers’ office for dealing with queries, referring to others as appropriate;

Additional Information

The grade of this post is H
Salary shown in the advert is inclusive of Distant Islands Allowance of £2,742 per annum
Temporary Full Time post for 37.0 Hours per Week , 52.18 weeks per year
Temporary contract for a period of approximately 11 months.
A relocation package does not apply to this post
We will pay interview expenses from within Shetland
We are happy to talk flexible working

During the application process you are required to give the names of two persons not related to you, who we can contact to provide a reference to support your application.

This post is based at Hayfield House, Lerwick, Shetland.

For further details relating to this post, please contact: Brenda Leask, Executive Manager - Schools, Tel - 01595745118, Email - brenda.leask@shetland.gov.uk

If you have a disability which prevents you from applying online, please call 01595 744032.

Information about Shetland

Shetland is an archipelago in the north of the British Isles where you'll find freedom, wildlife and wild beauty, but also a rich culture and dynamic, forward-looking society. The Islands have a thriving and diverse economy full of opportunities and offer residents the ideal work/life balance. Shetland combines stunning coastal landscapes and wide open spaces with friendly, bustling island communities. Factor in Shetland's impressive modern amenities, highly regarded schools and the Islands offer a work life balance rarely found elsewhere.

Find out more about:

Living and working in Shetland: here

The Shetland Islands Council: here