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The postholder will be based in the relevant School Office and will be managed by the Head Teacher. The postholder will assist the Head Teacher with the provision of a variety of administrative/clerical duties and will assist in the supervision of an Employed Trainee.

Specific tasks of the Clerical Assistant will be:

To provide switchboard and reception duties, being the first point of contact at the school, dealing with enquiries from staff, pupils, parents, outside agencies and the general public.
Logging and sorting mail and preparing mail for posting.
To assist with record keeping and processing of all types of financial transactions, including purchase orders, invoices and journals, and day-to-day administration and banking of school meals money, the School Fund and petty cash.
To create various documents using computer packages, such as memos, letters, reports, booklets, publicity material, etc and ensure that all correspondence is presented appropriately.
Photocopying, faxing and laminating documents, and also instructing staff on use of office machinery, such as photocopiers, fax and laminating machines.
To operate the school management information system, currently SEEMIS, in an effective and efficient manner, to ensure accuracy of information. This involves data
input and the production of reports relating to pupils and staff.

Tingwall Primary School is a non-denominational school located in Tingwall. It provides education for pupils from Nursery to P7 (3-12 year olds), for children from Tingwall and the surrounding area. The school has a Nursery and 4 classes. At present there is a total of 91 pupils on the roll. The current staffing complement is 3 Practitioners in the Nursery, 2 full-time teachers (including a teaching Head Teacher) and 2 part-time teachers in the school. They are assisted by support staff as required to meet school demands. Further information can be found on the schools website at https://blogs.glowscotland.org.uk/sh/tingwallprimaryschool/

More detail is provided in the Job Profile, Person Specification and Conditions of Service Summary attached to the bottom of this advert.

Additional Information

The grade of this post is F
Rate of pay shown in the advert is inclusive of Distant Islands Allowance of £1.4808 per hour
Permanent Part Time post for 30.0 Hours per Week , 40 weeks per year plus 6.4 weeks (pro rata) paid holiday to be taken during school holidays.
Preferred candidates will be required to join the Protecting Vulnerable Groups (PVG) Scheme or undergo a PVG Scheme update check prior to a formal offer of employment being made
If you require UK visa sponsorship please state this in your application. We will assess your suitability for the role and whether the vacancy is likely to meet the criteria for UK visa sponsorship.
A relocation package does not apply to this post
We will pay interview expenses from within Shetland
You must have the ability to travel throughout Shetland at short notice and where public transport is limited
We are happy to talk flexible working

During the application process you are required to give the names of two persons not related to you, who we can contact to provide a reference to support your application.

This post is based at Tingwall Primary School, Tingwall.

For further details relating to this post, please contact: Lesley Simpson, Head Teacher, on 01595 807244 or e-mail lesley.amsimpson@shetland.gov.uk

If you have a disability which prevents you from applying online, please call 01595 744032.

Information about Shetland

Shetland is an archipelago in the north of the British Isles where you'll find freedom, wildlife and wild beauty, but also a rich culture and dynamic, forward-looking society. The Islands have a thriving and diverse economy full of opportunities and offer residents the ideal work/life balance. Shetland combines stunning coastal landscapes and wide open spaces with friendly, bustling island communities. Factor in Shetland's impressive modern amenities, highly regarded schools and the Islands offer a work life balance rarely found elsewhere.

Find out more about:

Living and working in Shetland: here

The Shetland Islands Council: here