COMM ENT 3339 G2 - Secretary for Heads of Service (600162)

Internal applicants MUST apply via Opportunity Marketplace.  Please ensure you complete your SKILLS and QUALIFICATIONS via “Me” tab/tile on Fusion or by clicking on the application link in the section of the application form titled “REVIEW SKILLS AND QUALIFICATIONS”. 

ACTUAL CLOSING DATE: Applications must be received by Friday 9th January 2026 at 11:55pm.

Location: Council Headquarters, Almada Street, Hamilton, ML3 0AA

Hours: 35 hours per week

Work Pattern: Monday - Thursday 8.45am - 4.45pm and Friday 8.45am - 4.15pm 

Salary: £28,340 - £30,548 annual salary

An exciting opportunity has arisen for a Secretary within Community and Enterprise Resources, supporting one of the four Heads of Service.

You will be required to provide a confidential, efficient and comprehensive administrative, secretarial and liaison service including undertaking specialist highly complex administration duties in support of the Head of Service.

Applicants should have excellent IT skills and be able to demonstrate sound communication and interpersonal skills, along with the ability to deal with matters in a discreet and confidential manner and should be competent at planning and organising.

Duties will include:

• Undertaking a full range of administrative functions, including minute taking on behalf of the Head of Service.
• Responsible for the preparation of reports, papers and correspondence adhering to procedures, processes, and timescales.
• Assist the Head of Service with time management replying to routine correspondence and filtering / redirecting calls and correspondence to appropriate personnel.
• To organise and manage the Head of Service’s diary, make appointments, organise meetings and any associated travel and accommodation arrangements providing regular updates.
• Undertake the final drafting of appropriate papers and provide a full secretarial and administrative service to the Head of Service.
• Manage and maintain filing systems, recording and organise stationery and hospitality supplies.
• Liaise with elected members, chief officials, internal and external customers, stakeholders, and public bodies to ensure the effective provision of the service.

View the Secretary for Heads of Service job profile

 

Please answer the following questions as part of your application submission, your answers should be uploaded under supporting documents.

1. Please provide evidence of your experience and achievements in the five specific behaviours framework. 'Efficient, Flexible, Leading, Working with Others and Performing’
    

If you require to submit any further additional information to support your application (not a CV), please upload this under supporting documents.

Please Apply online - All correspondence will be via your email address

Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.

Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.

 

Overseas Criminal Records Check

An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of three months in the past 10 years.

Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.

Equal Opportunities and Armed Forces Community Covenant

South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community. 

We are a Disability Confident Scheme Employer and guarantee to interview all disabled applicants who meet the essential criteria of the person specification job description.

South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans & Service leavers are guaranteed an interview who meet the essential criteria of the person specification job description.

As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
• Up to 33 days annual leave
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
• Employee Discounts – including discounts at the cinema.
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)

PLEASE NOTE WE DO NOT ACCEPT CVS IN PLACE OF THE APPLICATION FORM.

To be considered for this vacancy you must complete the application form.  All CV submissions will be disregarded.