COMM ENT 5177 G2 - Secretary for Heads of Service (600162)

ACTUAL CLOSING DATE: Applications must be received by Monday, 10 August 2026 at 11:55pm.

Please ensure that you read the full advert text and do not submit a CV, as these will be disregarded as they do not form part of SLC application process.   If you require to submit additional information to support your application, please upload this under supporting documents.

INTERNAL APPLICANTS MUST APPLY VIA OPPORTUNITY MARKETPLACE.

Location: Council Offices, Almada Street, Hamilton, ML3 0AA

Hours: 35 hours per week

Work Pattern: Monday - Thursday 8:45am - 4:45pm and Friday 8:45am - 4:15pm

Salary: £29,326 - £31625 annual salary

An exciting opportunity has arisen for two Secretaries within Community and Enterprise Resources, supporting two of the four Heads of Service.

You will be required to provide a confidential, efficient and comprehensive administrative, secretarial and liaison service including undertaking specialist highly complex administration duties in support of the Head of Service.

Applicants should have excellent IT skills and a knowledge of a range of systems, and be able to demonstrate excellent communication and interpersonal skills, along with the ability to deal with matters in a discreet and confidential manner and should be competent at planning and organising.

Duties will include:

• Undertaking a full range of administrative functions, including minute taking on behalf of the Head of Service.
• Responsible for the preparation of reports, papers and correspondence adhering to procedures, processes, and timescales.
• Assist the Head of Service with time management replying to routine correspondence and filtering / redirecting calls and correspondence to appropriate personnel.
• To organise and manage the Head of Service’s diary, make appointments, organise meetings and any associated travel and accommodation arrangements providing regular updates.
• Undertake the final drafting of appropriate papers and provide a full secretarial and administrative service to the Head of Service.
• Manage and maintain filing systems, recording and organise stationery and hospitality supplies.
• Liaise with elected members, chief officials, internal and external customers, stakeholders, and public bodies to ensure the effective provision of the service.

View the Secretary for Head of Services job profile

When completing the application process please ensure that you cover the following areas:

Please provide evidence of your experience and achievements in the five specific behaviours framework. 'Efficient, Flexible, Leading, Working with Others and Performing’

If you require to submit any further additional information to support your application (not a CV), please upload this under supporting documents.

Please Apply online - All correspondence will be via your email address

Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.

Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.

Overseas Criminal Records Check

An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of 12 months in the past 10 years.

Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.

Equal Opportunities and Inclusion statement

The Council is committed to fostering equality, diversity and inclusion in its workforce. Therefore, we welcome applications from all sectors of the community, including under-represented groups within our workforce. We are keen to receive applications from candidates who have a disability, who are from a care experienced background, who are from a black, Asian or minority ethnic background, from a military service background and from those who are new Scots.

As a Disability Confident employer, we guarantee an interview to all disabled applicants who meet the essential criteria as outlined in the job profile for this position.

As proud holders of the UK Armed Forces Covenant Gold Award, the Council is also committed to supporting members of the armed forces community, including service leavers, veterans, reservists and their families. In line with this commitment, service leavers, their close family members, veterans and reservists will be guaranteed an interview if they meet the essential criteria as outlined in the job profile.

As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:

• Enrolment in award winning local government pension scheme
• To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
• Up to 33 days annual leave
• Public holiday entitlement (up to 10 days)
• Occupational sick pay
• Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
• Employee Discounts – including discounts at the cinema.
• Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)