Clerical/Admin Assistant (Fixed Term) (Part-Time)

Job Description

This post is Fixed Term until 03/01/2027.

As this post is part-time the salary will be pro-rata to the hours worked.

To provide an effective and efficient clerical and administrative service in support of the operations of the Early Learning & Childcare Centre. You will play a key role in ensuring the smooth running of the nursery office and act as the first point of contact for visitors, parents, and external agencies.

Key Responsibilities:

- Deliver a high-quality administrative service to support the day-to-day operations of the centre.
- Provide a welcoming and professional reception service, handling telephone and face-to-face enquiries efficiently and sensitively.
- Manage and maintain accurate nursery records using computerised systems, ensuring data is up to date and securely stored.
- Perform general office tasks including photocopying, filing, document preparation, and mail distribution.
- Assist in coordinating transport arrangements and school outings/trips.
- Carry out routine financial duties such as receiving and recording payments for nursery activities, uniforms, and other items.

Essential Skills and Experience:

- Proficiency in Microsoft Office applications (Word, Excel, Outlook).
- Strong organisational skills with the ability to prioritise tasks and meet deadlines.
- Excellent verbal and written communication skills.
- Ability to work independently and as part of a team in a busy office environment.

The work pattern for this post will be agreed between the Principal ELC Officer and the successful candidate, ensuring it meets the needs of the centre.

Requirements

This post is considered as Regulated Work with Children under the Protection of Vulnerable Groups (Scotland) Act 2020 and as such membership with the PVG scheme is essential. Further details of this scheme can be found here.

Preferred applicants will be required to become members of the relevant PVG scheme, or undergo a PVG Scheme update check prior to a formal offer being made by West Dunbartonshire Council.

Responsibilities

The employment for which you are applying is excepted from the provisions of section 4(2) of the Rehabilitation of Offenders (Exceptions) Order 1975.

Applicants are, therefore, not statutorily entitled to withhold information about convictions which for other purposes are "spent" under the provisions of the Act. In the event of employment any failure to disclose such convictions could result in dismissal or disciplinary action.

The Individual

WDC was voted one of the top ten flexible employers and prides itself in providing flexible working to support work life balance. In addition to this there are also additional benefits:

• Access to the Local Government pension scheme (LGPS) with an employer’s contribution of at least 19.3% and all associated benefits
• A minimum of 25 days annual leave, increasing a day each year up to 35 days as well as 8 fixed public holidays each year
• Access to employee wellbeing supports including occupational health & counselling if ever you need help and support

Now that you have read the role and what we have to offer, we would love to hear from you. Please use the application to tell us your experience, and why you are the candidate for this role.

For information about West Dunbartonshire Council please click on the following link and see why we are an employer of choice:

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More information on the benefits of working within West Dunbartonshire Council, can be found using the following link:

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